General Purpose and Administration Committee

THAT this Council moves to suspend the rules of procedure to alter the agenda and allow 10.1.5 to brought forward

T HAT Report PWIS-2024-011, 171 Shanly Street Infrastructure Remediation be received; and T HAT staff be authorized to draw on the Vista Investments Port Perry Inc., Letter of Credit up to $116,441 to fund the detailed design, and tender process to remediate the Shanly Street condominium driveway entrance and retaining wall, connected walkway, stormwater drainage works and landscaping at 171 Shanly Street, Port Perry; and THAT staff report back to Council once construction tender results are available.

THAT this Council enter into a closed session to discuss a proposed or pending acquisition or disposition of land by the municipality or local board pursuant to Section 239(2)(c) of the Municipal Act, 2001; and to discuss a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization, pursuant to Section 239 (2)(i) of the Municipal Act, 2001, regarding the Lake Scugog Enhancement Project Update.

THAT this Council rise from Closed Session at 3:02 PM.

THAT the presentation by Glen McFarlane, Invest Durham, regarding the Business Toolkit website on the Township of Scugog Website and the Invest Durham website hosted through the Region of Durham, be received.

THAT Council move to bring forward 10.1.2 - FIN-2024-036 - Draft 2025 Capital Budget and 2026 - 2029 Capital Forecast.

THAT the Queen St Pier Project Number COMS001 in the 2025 Capital Budget, be

THAT the presentation by Laura Barta, Director of Finance / Treasurer and Sarah Durward, Manager of Finance, regarding the Draft Capital Budget, be received; and THAT Report FIN-2024-036, Draft 2025 Capital Budget and 2026-2029 Capital Forecast Report, be received; and THAT Council authorize a one-time transfer of $1 million dollars from the Roads and Other Infrastructure Reserve Fund to the Vehicle and Equipment Reserve Fund to offset the substantial increases in the cost of new vehicles; and THAT Council authorize staff to source options for the new fire pumper to potentially reduce the cost, recognizing that this would give staff authorization to order the pumper and result in preapproval of this 2025 Capital Budget expenditure; and THAT the Queen St Pier Project Number COMS001 in the 2025 Capital Budget, be

THAT Council goes into closed session to discuss personal matters about an identifiable individual, including municipal employees pursuant to Section 239(2)(b) of the Municipal Act, 2001, with respect to insurance claims against the Municipality.

D. LeRoy T HAT Report FIN-2024-035, 2024-2025 Annual Risk Management and Insurance Report be received; THAT the general insurance placement, in conjunction with the other member municipalities of the Durham Municipal Insurance Pool, with intact Public Entities for an integrated pooling arrangement that includes integrated insurance coverages and common self-retention deductible levels for the period July 1, 2024 to June 30, 2025, be confirmed; and THAT the dividend anticipated from the originating members pool for 2024/25 year be directed to the Insurance reserve fund and be used to offset the cost of capital projects that address the Township’s high-risk areas.

THAT this Council rise from Closed Session at 5:24 PM.

T HAT Report FIN-2024-037, Capital Project Status Report – August 31 st , 2024, be received for information.

T HAT Report FIN-2024-039, Response to Provincial ERO Posting on Surety Bonds, be received; and T HAT Council direct staff to respond to the ERO posting.

THAT this meeting be adjourned at 5:28 PM.

McDougall THAT this Council rise from Closed Session at 5:24 PM.

1. THAT Report FIN-2024-035, 2024-2025 Annual Risk Management and Insurance Report be received; 2. THAT the general insurance placement, in conjunction with the other member municipalities of the Durham Municipal Insurance Pool, with intact Public Entities for an integrated pooling arrangement that includes integrated insurance coverages and common self-retention deductible levels for the period July 1, 2024 to June 30, 2025, be confirmed; and 3. THAT the dividend anticipated from the originating members pool for 2024/25 year be directed to the Insurance reserve fund and be used to offset the cost of capital projects that address the Township’s high-risk areas.