Council Meeting

THAT this Council enter into a closed session to discuss advice that is subject to solicitor-client privilege, including communications necessary for that purpose, pursuant to Section 239(2)(f) of the Municipal Act, 2001, in relation to a proposed agreement with Avenu Properties, Toyota Mobility Foundation and The Township of Scugog.

THAT this Council rise from Closed Session at 6:46 PM.

T HAT Report CONF-2024-006, MOU with Avenu Properties, Toyota Mobility Foundation, and Scugog Township; and T HAT Council support the concept of an MOU to develop an Enhanced Mobility Design Plan to be integrated into the community if the 16941 Simcoe Street Developments Inc. development proceeds. THAT the Mayor and Clerk be authorized to sign the non-binding tri-party MOU between the Township of Scugog, 16941 Simcoe Street Developments Inc. and Toyota Mobility Foundation, generally as in the form attached.

THAT Council enter into a closed session to discuss a proposed or pending acquisition or disposition of land by the municipality or local board pursuant to Section 239 (2)(c) of the Municipal Act, 2001 regarding the request by Lakeridge Health and Medical Associates of Port Perry to investigate Long Term Care solutions in Scugog.

THAT this Council rise from Closed Session at 7:22 PM.

THAT the items listed under Section 10, Adoption of Minutes of Previous Meetings, Reports, Correspondence and By-Laws, all be approved and passed under Consent Agenda, save and except items 10.1.7, 10.1.8, 10.1.9, 10.2.1, 10.2.2, 10.2.3, 10.2.4, and 10.2.5.

THAT the Minutes of the Council Meeting held January, 29, 2024, be adopted.

THAT the Minutes of the Special Council Closed Meeting held February 5, 2024, be adopted.

THAT the Minutes of the Special Council Meeting held February 5, 2024, be adopted.

THAT the Minutes of the Special Council Closed Meeting held February 20, 2024, be adopted.

THAT the Minutes of the Special Council Meeting held February 20, 2024, be adopted.

THAT the General Purpose and Administrative Committee Minutes held February 5, 2024, be adopted.

THAT the Minutes of the Scugog Memorial Public Library Board Meeting held January, 18, 2024 be received for information.

THAT the Closed Session minutes of the Planning and Community Affairs Committee Meeting held February 12, 2024, be adopted.

THAT the Planning and Community Affairs Committee Meeting held February 26, 2024, be adopted, save and except Item No. 7.1; AND THAT with respect to Item No. 7.1, the Clerk be authorized to provide a letter of permission from the Township acknowledging that that the Municipality is aware and agree to the BB/BSND and Scout Hall Restoration Committee applying for repairs and replacements through the Ontario Trillium Foundation Capital Grant.

THAT the Minutes of the Scugog Housing Advisory Committee Meeting held February, 6, 2024 be received for information, save and except; THAT The Housing Advisory Committee approves the attached 2023 Annual Report and 2024 Work Plan as circulated; and THAT this Committee recommends that Council receive the attached Scugog Housing Advisory Committees' 2023 Annual Report and endorse the 2024 Work Plan as submitted.

THAT the Minutes of the Scugog Accessibility, Diversity, Inclusion, and Equity Advisory Committee Meeting held February, 14, 2024 be received for information, save and except THAT the Scugog Accessibility Diversity, Inclusion, Equity Advisory Committee approves the attached 2023 Annual Report and 2024 Work Plan as circulated; and THAT this Committee recommends that Council receive the attached Scugog Accessibility Diversity, Inclusion, Equity Advisory Committees' 2023 Annual Report and endorse the 2024 Work Plan as submitted.

THAT Items 10.2.4 & 10.2.5 be brought forward.

Amendment That parts 3 & 4 of the main motion be struck out and be replaced with the following: THAT Council endorse the option of tendering phases 3 and 4 (berm, dredge, Wetland) simultaneously. With the berm construction to be finished by the end of 2024; and, THAT Staff report back to Council with the Tender results for phase 3 and 4 (berm, dredge, and wetland), prior to awarding the contracts. It is further recommended that Part 5, and 6 of the main motion be deleted.

Main Motion as Amended THAT Report PWIS-2024-001, Lake Scugog Enhancement Project Options to Move Project Forward, be received; and THAT Report PWIS-2024-002, Lake Scugog Enhancement Project Options to Move Project Forward – Grant Information, be received; and, THAT Council endorse the option of tendering phases 3 and 4 (berm, dredge, Wetland) simultaneously. With the berm construction to be finished by the end of 2024; and, THAT Staff report back to Council with the Tender results for phase 3 and 4 (berm, dredge, and wetland), prior to awarding the contracts.

T HAT Report CAO-2024-001, the 2023 Corporate Strategic Plan Update and 2024 Corporate Strategic Plan Workplans, be received; THAT Council approve the action plans for 2024; THAT the report and Attachment 1 be circulated to Township staff and a copy be added to the Township website Scugog.ca/strategic plan for public information; and THAT staff provide an interim update to Council in June 2024, and a full update of the Corporate Strategic Plan by the end of January, 2025.

That Report CAO-2024-002, Township of Scugog 2024-2028 Multi-Year Accessibility Plan, be received; and That the Township of Scugog 2024-2028 Multi-Year Accessibility Plan, included as Attachment 1, to Report CAO-2024-002, be endorsed; and That the Township staff forward the approved 2024 – 2028 Multi-Year Accessibility Plan to the AODA, circulate to all Departments and post to the Township website and intra-net.

T HAT Report PWIS-2024-003, Queen St and Perry St Rehabilitation Design and Tender – Contract Award, be received; T HAT the contract for the design for reconstructing Perry St and rehabilitating Queen St be awarded to Planmac Engineering in the amount of $126,825 (exclusive of all taxes); THAT additional funding be allocated to Capital Account No. 20-60-425-921022-7377 Queen St Rehabilitation – Water St to Simcoe St – Design, not to exceed $19,350 from the Roads Levy Reserve Fund; THAT additional funding be allocated to Capital Account No. 20-60-425-921022-7377 Queen St Rehabilitation – Water St to Simcoe St – Design, not to exceed $19,350 from DC – Engineering Reserve Fund; and THAT additional funding be allocated to Capital Account No. 20-60-425-921024-7377– Perry St Reconstruction – Queen St to Mary St – Design, not to exceed $20,300 from the Roads Levy Reserve Fund.

1. THAT the Correspondence from Durham Region regarding the Family Physician Recruitment Program be received.

THAT By-Law 09-24 confirming the proceedings of the regular meeting of Council held Monday, February 26, 2024, be read and passed this 9th day of February, 2024, and the Mayor and Clerk are hereby directed to sign same and affix the Corporate seal thereto.

THAT this meeting be adjourned 8:53 PM.

That parts 3 & 4 of the main motion be struck out and be replaced with the following: 3. THAT Council endorse the option of tendering phases 3 and 4 (berm, dredge, Wetland) simultaneously. With the berm construction to be finished by the end of 2024; and, 4. THAT Staff report back to Council with the Tender results for phase 3 and 4 (berm, dredge, and wetland), prior to awarding the contracts. It is further recommended that Part 5, and 6 of the main motion be deleted.

1. THAT Report PWIS-2024-001, Lake Scugog Enhancement Project Options to Move Project Forward, be received, 2. THAT Report PWIS-2024-002, Lake Scugog Enhancement Project Options to Move Project Forward – Grant Information, be received, 3. THAT Council endorse the option of tendering phases 3 and 4 (berm, dredge, Wetland) simultaneously. With the berm construction to be finished by the end of 2024; and, 4. THAT Staff report back to Council with the Tender results for phase 3 and 4 (berm, dredge, and wetland), prior to awarding the contracts.