Council Meeting

THAT this Council enter into a closed session to discuss personal matters about an identifiable individual, including municipal employees pursuant to Section 239(2)(b) of the Municipal Act, 2001, regarding Livestock Investigator Recruitment and Appointment; and To discuss litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, pursuant to Section 239(2)(e) of the Municipal Act, 2001, and to discuss advice that is subject to solicitor-client privilege, including communications necessary for that purpose, pursuant to Section 239(2)(f) with respect to a decision from the Ontario Land Tribunal.

THAT this Council rise from Closed Session.

THAT this Council recess until 5:30 pm.

THAT the appointment of Tara Feasby as the Municipal Livestock Investigator be approved; and THAT Dale Feasby and Evan King be removed as Livestock Investigators for the Township of Scugog.

THAT the delegation from Brad Bricknell of the Port Perry Lumberjacks Jr. C Hockey Club, regarding a fee waiver request for the center ice logo at the SCRC, be received; and THAT Council waive the fees for the Port Perry Lumberjacks logo at centre ice on Pad 1 at the Scugog Community Recreation Centre for a period of 3 years expiring Spring 2028.

THAT the delegation by Steve Stewart, Deloitte, regarding the 2024 Financial Statements, be received.

THAT the items listed under Section 10, Adoption of Minutes of Previous Meetings, Reports, Correspondence and By-Laws, all be approved and passed under Consent Agenda, save and except items 10.1.5, 10.1.6, 10.1.7, 10.1.8, 10.2.1, 10.2.3, 10.2.5

THAT the Minutes of the Special Council Meeting held June 16, 2025, be adopted.

THAT the Minutes of the Council Meeting held May 26, 2025, be adopted.

THAT the General Purpose and Administrative Committee Minutes held June 2, 2025, be adopted.

THAT the Planning and Community Affairs Committee Meeting held June 16, 2025, be adopted.

THAT the Minutes of the Scugog Tourism Advisory Committee Meeting held June 5, 2025, be received for information.

THAT the Minutes of the Community Grants Committee Meeting held June 17, 2025 be received for information.

THAT the Minutes of the Port Perry BIA Meeting held May 14, 2025, be received for information.

T HAT Report CORP-2025-005, Strong Mayor Legislation – Impacts on Scugog, be received; and, THAT the proposed amendments to the Procedure By-Law 66-18, noted in section 2.15 and as Attachment 1 to this report, be approved; and THAT staff be directed to bring forward updates to Council on the Council-Staff Relations Policy, as it relates to the strong mayor powers, following a more fulsome review of the policy.

T HAT Report FIN-2025-026, 2024 Draft Consolidated Financial Statements be received; T HAT the 2024 Draft Consolidated Financial Statements be approved; and THAT Deloitte be appointed as the Township’s auditors for the 2025 fiscal year .

THAT By-Law 26-25 be read and passed this 23 day of June, 2025, and the Mayor and Clerk are hereby directed to sign same and affix the Corporate seal thereto.

THAT By-Law 27-25 be read and passed this 23 day of June, 2025, and the Mayor and Clerk are hereby directed to sign same and affix the Corporate seal thereto.

THAT By-Law 28-25 be read and passed this 23 day of June, 2025, and the Mayor and Clerk are hereby directed to sign same and affix the Corporate seal thereto.

THAT By-Law 29-25 be read and passed this 23 day of June, 2025, and the Mayor and Clerk are hereby directed to sign same and affix the Corporate seal thereto.

THAT By-Law 30-25 be read and passed this 23 day of June, 2025, and the Mayor and Clerk are hereby directed to sign same and affix the Corporate seal thereto.

THAT By-Law 31-25 be read and passed this 23 day of June, 2025, and the Mayor and Clerk are hereby directed to sign same and affix the Corporate seal thereto.

THAT By-Law 32-25 be read and passed this 23 day of June, 2025, and the Mayor and Clerk are hereby directed to sign same and affix the Corporate seal thereto.

THAT By-Law 33-25 be read and passed this 23 day of June, 2025, and the Mayor and Clerk are hereby directed to sign same and affix the Corporate seal thereto.

THAT the Minutes of the Scugog Economic Development Advisory Committee Meeting held May 30, 2025, be received for information; and THAT the resignation from Keith Williams be received; and THAT Mike Cascone be appointed as the new Chair for the Economic Development Advisory Committee; and THAT Matthew Somerville be appointed as the new Vice Chair for the Economic Development Advisory Committee, to act in place and stead of the Chairperson when he is absent.

THAT the Minutes of the Scugog Environmental and Climate Change Advisory Committee Meeting held June 11, 2025, be received for information save and except THAT Council request that the Mayor consider including $2000 in their 2026 budget for the Scugog Environmental and Climate Change Advisory Committee 2026 operating budget, and consider including an allocation of $2500 from the tree compensation fund to the SECCAC 2026 tree seedling giveaway.

WHEREAS Lake Scugog is a large and ecologically diverse natural body of water that supports a wide range of aquatic and recreational uses; and WHEREAS current water quality testing is limited to Kinsmen Beach, which is located within Port Perry Bay and subject to urban runoff, and therefore not representative of broader lake conditions or other commonly used public access points; and WHEREAS the Scugog Environmental and Climate Change Advisory Committee and others acknowledge that environmental factors may, at times, render certain areas of the lake unsuitable for swimming or other aquatic activities; and WHEREAS the reporting of negative water quality results can have both real and perceived impacts on the recreational use of Lake Scugog, with potential implications for tourism and local property values; NOW THEREFORE BE IT RESOLVED THAT the Region of Durham Health Department be requested to expand its water quality testing program, beginning in the 2025 season, to include Rowan Beach in order to provide a more representative assessment of lake conditions on the eastern arm of Lake Scugog; and THAT this resolution be circulated to the Durham Environment and Climate Advisory Committee, the Scugog Economic Development Advisory Committee, the Scugog Tourism Advisory Committee and Durham Region Health Department for their information and consideration.

THAT the Minutes of the Scugog Heritage Advisory Committee Meeting held June 3, 2025, be received for information save and except; THAT Council endorse item 4.1.1 of the Scugog Heritage Advisory Committee minutes, requesting Council to proceed with the Notice of Intent to Designate Caesar Cemetery located at 3490, Highway 7A, Caesarea under Part IV of the Ontario Heritage Act; and THAT the attached Heritage Value Statement and Land Survey be included in the notice; and THAT Staff be authorized to prepare the Notice of Intent to Designate to be posted on the Township website and social media; and THAT Staff be authorized to proceed with the requirements of the Notice of Intent to Designate as described in the Planning Act; AND THAT if no objections are received, that Staff proceed with the designation process and registration of the property as described in the Planning Act; AND THAT Council endorse item 5.1 of the Scugog Heritage Advisory Committee minutes, to support the Scugog Council for the Arts' Mural Marathon event and project, including the installation of ten (10) 4' x 8' murals on the west wall of 268 Queen Street, Port Perry, adjacent to the parking lot; AND THAT Council authorize staff to proceed with the necessary approvals to consider a Minor Variance to the existing "no-mural" by-law, permitting the mural installation for a three-year term, subject to an annual status update being provided to the Heritage Advisory Committee.

THAT the Minutes of the Scugog Accessibility, Diversity, Inclusion, Equity Advisory Committee Meeting held June 12, 2025, be received for information; and THAT Council authorize Staff to install hooks and/or hangers on the walls of the new washrooms in Palmer Park to provide accessible support; and THAT both adult and children's change tables be installed in the washrooms to enhance accessibility and promote inclusivity for all users.

THAT Report COMS-2025-013 - Blackstock Arena Refrigeration Plant Replacement, be received; and THAT the project for the Blackstock Arena Refrigeration Plant Replacement be

T HAT Report FIN-2025-025, 2025 Capital Project Status Report – April 30, 2025 be received for information.

T HAT Report PWIS-2025-008, Townhall 1873 – Exterior Building Repairs - Award, be received; and T HAT the contract award to Fleming Heritage Restoration for exterior building repairs, in the amount of $107,303.83 (including HST), be approved.

THAT By-Law 34-25 confirming the proceedings of the regular meeting of Council held Monday, June 23, 2025, be read and passed this 23 rd day of June, 2025, and the Mayor and Clerk are hereby directed to sign same and affix the Corporate seal thereto.

THAT this meeting be adjourned.

Council Meeting Minutes – June 23, 2025 1. THAT Report CORP-2025-005, Strong Mayor Legislation – Impacts on Scugog, be received; and, 2. THAT the proposed amendments to the Procedure By-Law 66-18, noted in section 2.15 and as Attachment 1 to this report, be approved; and 3. THAT staff be directed to bring forward updates to Council on the Council-Staff Relations Policy, as it relates to the strong mayor powers, following a more fulsome review of the policy.

Council Meeting Minutes – June 23, 2025 THAT By-Law 27-25 be read and passed this 23 day of June, 2025, and the Mayor and Clerk are hereby directed to sign same and affix the Corporate seal thereto.

THAT the Minutes of the Scugog Economic Development Advisory Committee Meeting held May 30, 2025, be received for information; and THAT the resignation from Keith Williams be received; and THAT Mike Cascone be appointed as the new Chair for the Economic Development Advisory Committee; and Council Meeting Minutes – June 23, 2025 THAT Matthew Somerville be appointed as the new Vice Chair for the Economic Development Advisory Committee, to act in place and stead of the Chairperson when he is absent.

1. THAT Report COMS-2025-013, be received; and 2. THAT the project for the Refrigeration Plant replacement at the Blackstock Arena, in the amount of $606,800 (net of HST rebate), be awarded to CIMCO.

1. THAT Report COMS-2025-013 - Blackstock Arena Refrigeration Plant Replacement be received; and 2. THAT the project for the Permanent Refrigeration System Plant Replacement at the Blackstock Arena, in the estimated amount of $950,000 (net of HST rebate), be investigated.

THAT By-Law 31-25 be read and passed this 23 day of June, 2025, and the Mayor and Clerk are hereby directed to sign same and affix the Corporate seal thereto. Council Meeting Minutes – June 23, 2025