Council Meeting

THAT the presentation by Stefan Krzeczunowicz, Hemson Consulting, regarding the Township of Scugog's Review of Fees and Charges: Phase 1, be received.

THAT this Council moves to suspend the rules of procedure to allow the notice of motion, 12.2 - Delay of Enforcement on Birchwood Luxury Camping, to be brought forward for consideration.

THAT this Council move into a closed session at 8:00 PM to discuss advice that is subject to solicitor-client privilege, including communications necessary for that purpose, pursuant to Section 239(2)(f) of the Municipal Act, regarding the notice of motion RE: delay of enforcement on Birchwood Luxury Camping.

Council Meeting Minutes – December 18, 2023 THAT Council waves the rules of procedure to allow Councillor Rock to participate electronically for the closed session.

THAT this Council rise from Closed Session at 8:29 PM

THAT the delegation by Cassie Hunter, Birchwood Luxury Camping, regarding the 2024 operating season, be received. WHEREAS Council at its meeting held on June 26, 2023, adopted a resolution regarding the Birchwood Luxury Camping site: NOW THEREFORE BE IT RESOLVED THAT the Council of the Township of Scugog delay the enforcement of the zoning bylaw at Birchwood Luxury Camping until the end of 2023 to allow them to continue to operate while they go through the rezoning process; and THAT the delay of the Enforcement is subject to Birchwood Luxury Camping submitting a fire, safety and building inspection to confirm compliance with all requirements except zoning; THAT this resolution is in no way providing direction to the Chief Building Official under the Ontario Building Code. WHEREAS the delay is slated to end at the conclusion of 2023; and Council Meeting Minutes – December 18, 2023 WHEREAS the owners are working to meet all requirements; NOW THEREFOR BE IT RESOLVED THAT Council of the Township of Scugog continue the delay of the enforcement of the zoning bylaw at Birchwood Luxury Camping until the end June, 2024, to allow them to continue to operate while they continue to go through the rezoning process and that this resolution is in no way be construed as to providing direction to the Chief Building Official under the Ontario Building Code.

THAT the items listed under Section 10, Adoption of Minutes of Previous Meetings, Reports, Correspondence and By-Laws, all be approved and passed under Consent Agenda, save and except items 10.1.4, 10.2.3, and 10.4.4.

THAT the Minutes of the Closed Session Council Meeting held November 27, 2023, be adopted.

THAT the Minutes of the Council Meeting held November 27, 2023, be adopted. Council Meeting Minutes – December 18, 2023

THAT the Minutes of the Special Council Meeting held December 4, 2023, be adopted.

THAT the Minutes of the Community Grants Advisory Committee Meeting held December 11, 2023 be received for information.

THAT the Minutes of the Scugog Memorial Public Library Board Meeting held Thursday October 19, 2023 be received for information.

1. THAT Report FIN-2023-035, 2024 Borrowing By-law, be received; 2. THAT the Treasurer be authorized to borrow funds not exceeding $2,000,000 for 2024 operating purposes in order to meet current expenditures until such time as taxes and other revenues are received; and 3. THAT the Borrowing By-law included as Attachment 1 to report FIN-2023-035, be approved by Council

1. THAT Report FIN-2023-036, , be received; 2. THAT the 2024 Interim Tax Levy By-Law, appended as Attachment 1, be brought forward for adoption; and 3. THAT the Manager of Tax and Revenue be directed to prepare the Interim Tax Bills.

THAT By-Law 64-23 be read and passed this 18 day of December, 2023, and the Mayor and Clerk are hereby directed to sign same and affix the Corporate seal thereto.

Council Meeting Minutes – December 18, 2023 THAT By-Law 65-23 be read and passed this 18th day of December, 2023, and the Mayor and Clerk are hereby directed to sign same and affix the Corporate seal thereto.

THAT By-Law 66-23 be read and passed this 18th day of December, 2023, and the Mayor and Clerk are hereby directed to sign same and affix the Corporate seal thereto.

1. THAT the General Purpose and Administrative Committee Minutes held December 4, 2023, be adopted; save and except item 10.1.4 of the minutes regarding the MOU for the Scugog Skating Oval; 2. THAT the Revised MOU submitted to the council meeting based on discussions with John Mackey, that staff be Council Meeting Minutes – December 18, 2023 delegated authority to further revise the MOU based on any additional discussions with Mr. Mackey; and, 3. THAT the Mayor and Clerk be authorized to sign the final form of the MOU.

1. THAT Report FIN-2023-040, 2024 Final Capital Budget and 2025 to 2028 Capital Forecast, be received; and 2. THAT the 2024 Capital Budget in the amount of $11,949,400 be approved as detailed in Attachment 1 of this report; and, 3. THAT the 2025 – 2028 Capital Forecast be approved in Principle and will be subject to change with subsequent budgets.

THAT the Mayor and Clerk be authorized to execute the Lease Agreement, appended as Attachment 1 to this By-law, with Blackstock Agricultural Society. The said Lease Agreement is attached hereto and forms part of this by-law; and Council Meeting Minutes – December 18, 2023 THAT this By-Law shall come into full force and effect on the day of passing.

WHEREAS the Township has a Radiocommunication Antenna System Siting Policy – Policies and Procedures, the purpose of which is to establish a standard protocol for responding to radiocommunication antenna system siting proposals within the Township of Scugog; WHEREAS it was effective March 17, 2008; and amended September 29, 2008; WHEREAS a member of the public expressed concerns about the notification provisions in the policy not being broad enough, namely 3. The Proponent will place an advertisement in the local newspaper for two consecutive weeks advertising the public open house and public meeting to be held. The Township may place this advertisement in the Township Bulletin Board section on the Proponent's behalf. The Township will send a circulation notice via regular mail to all municipal addresses within 300 metres of the proposed tower NOW THEREFORE BE IT RESOLVED THAT the foregoing part be amended by adding thereto the phrase “and any adjacent property owner who abuts the subject site where the proposed tower will be located.

THAT By-Law No. 68-23, be read a First, Second, and Third time and finally passed this 18th day of December, 2023, and the Mayor and Clerk are hereby directed to sign same and affix the Corporate seal thereto.

THAT the Planning and Community Affairs Committee Minutes held December 11, 2023, be adopted.