Council Meeting

THAT the presentation from Catherine Oosterbaan regarding t he Scugog Business Program Report and Action Plan be received; and T HAT Report DEV-2024-033, Scugog Business Program – Final Report and Action Plan be received; and T HAT the Scugog Business Program Final Report and Action Plan, as contained in Attachment No.1, be endorsed.

THAT the delegations by Chief Kelly LaRocca, Councillor Jeff Forbes, Councillor Sylvia Coleman, Juli Lyons, John Brown, Robert Neill, Kathy Perna, Janice Hamilton Dicker, Lorraine Rolston, and Debra Parry, regarding the Avenu Properties MZO Request, be received.

THAT the items listed under Section 10, Adoption of Minutes of Previous Meetings, Reports, Correspondence and By-Laws, all be approved and passed under Consent Agenda, save and except items 10.1.15, 10.1.16, 10.1.17, 10.1.21, 10.2.1, 10.2.2, 10.2.3, 10.2.4, 10.3.1, 10.3.2, 10.3.3, 10.3.4, 10.4.1, and 10.4.2.

THAT the Closed Session Minutes of the Council Meeting held June 24, be adopted.

THAT the Closed Session Minutes of the Special Council Meeting held June 27, 2024, be adopted.

THAT the Closed Session Minutes of the Special Council Meeting held July 2, 2024, be adopted.

THAT the Closed Session Minutes of the Special Council Meeting held #July 11, 2024, be adopted.

THAT the Closed Session Minutes of the Special Council Meeting held September 5, 2024, be adopted.

THAT the Minutes of the Council Meeting held June 24, 2024, be adopted.

THAT the Minutes of the Special Council Meeting held June 27, 2024, be adopted.

THAT the minutes from the Special Council Meeting held July 2, 2024, be adopted.

THAT the Minutes of the Special Council Meeting held July 11, 2024 be received for information.

THAT the Minutes of the Special Council Meeting held September 5, 2024, be adopted.

THAT the General Purpose and Administrative Committee Minutes held September 9, 2024, be adopted.

THAT the Planning and Community Affairs Committee Meeting held September 16, 2024, be adopted.

THAT the Minutes of the Scugog Memorial Library Board Meeting held May 16, 2024 be received for information.

THAT the Minutes of the Scugog Tourism Advisory Committee Meeting held July 11, 2024 be received for information.

THAT the Minutes of the Scugog Accessibility, Diversity, Inclusion, Equity Advisory Committee Meeting held September 11, 2024 be received for information.

THAT the Minutes of the Scugog Community Grants Committee Meeting held September 16, 2024 be received for information.

THAT the Minutes of the Port Perry BIA Meeting held July 10, 2024 be received for information.

T HAT Report DEV-2024-032, Removal of Part Lot Control, 40M-2764, Delpark Homes Phase 1, be received; and T HAT Council enact a Part Lot Control By-law, included as Attachment 2, for those lands on Lots 5, 8, 43, 44, 45 and 46 and Blocks 77, 78 and 79, 40M-2764.

THAT the Minutes of the Scugog Tourism Advisory Committee Meeting held September 10, 2024 be received for information, save and except item 6; THAT the Tourism Advisory Committee establish a process for delegations and presentations at their meetings; and THAT those processes include, each delegation or presentation be a maximum of 5 minutes with an additional 5 minutes to answer questions from the Committee, if they have any; and THAT no more than two delegations or presentation or a combination of both be permitted per meeting; and THAT a walk-on delegation would require a 2/3 majority vote in the affirmative to be permitted to proceed; and THAT walk-on delegations are to provide at the time of their delegation, a written description and include any specific request of the Committee, which shall be directed to the Clerk and Deputy Clerk to review and bring a report back in Council prior to the end of the calendar year on changes to the Committee Rules of Procedures.

THAT the Minutes of the Scugog Environmental and Climate Change Advisory Committee Meeting held September 11, 2024 be received for information, save and except items 5.1 and 8.1; THAT Council endorse a resolution to advocate to the Region and MTO to treat their invasive species, specifically Phragmites, along the roadway, which shall come forward as a notice of motion; and THAT the Environmental Committee request an Operating Budget Request of $3000 for the 2025 year. $1500 for seedlings $1500 for contest prizes, advertising and education pieces, production of a nature calendar from the photos chosen in the photo contest; and THAT the previous Invasive Species yearly capital request be added to the Public Works Operating budget in the amount of $15,000 ($10,000 for Japanese Knotweed project with KRCA and $5000 for other Invasive Species Mitigation), which shall be considered by staff during budget planning.

THAT the Minutes of the Scugog Heritage Advisory Committee Meeting held September 3, 2024 be received for information, save and except items 6.1.2 and 6.2.2; THAT the Heritage Advisory Committee agreed to the changes noted regarding item 6.1.2 - Heritage Register Correction; and THAT the corrections noted in the minutes be reflected within the Scugog Heritage Register document, which shall be endorsed by Council. AND THAT the Heritage Advisory Committee approves the application submitted by Guy Latreille for the property located at 146 Queen Street for foundation repair and stone replacement located on the west side of the building-laneway; and THAT this committee ask that Council approve this 2024 Heritage Grant for $15,000.00, which shall be endorsed by Council.

THAT the Minutes of the Scugog Housing Advisory Committee Meeting held September 12, 2024 be received for information, save and except items 8.1 and 8.2; THAT the Scugog Housing Advisory Committee agrees to the proposed amount of $3,000.00 for finance staff to consider within the 2025 operating budget, which shall be

T HAT Report FIN-2024-034, Operating Results – August 31, 2024, be received.

T HAT Report FIN-2024-034, 2024 Capital Closing Report – 24B – August 31, 2024, be received; T HAT the Capital Projects listed in Attachment 1 be approved for closure; THAT the additional funding of $25,258.15 from Municipal Project Reserve be transferred to cover the following over budget capital projects, be approved: $361.97 to Firewall Replacement $3,324.27 to Old Rail Lane Multi-Use Trail $21,571.91 to Outdoor Skating Rink THAT the additional funding of $7,343.58 from Vehicle & Equipment Reserve Fund be transferred to cover the following over budget capital projects, be approved: $371.79 to Firefighting Equipment Replacement $6,971.79 to Tractor Plow Combo Replacement - #19 THAT the additional funding of $4,642.36 from Development Charges – Engineering be transferred to cover the over budget on the Old Rail Lane Multi-Use Trail capital project, be approved; THAT the additional funding of $393.80 from Building & Facilities Reserve Fund be transferred to cover the over budget on the Conversion to Gas Furnace for Museum Schoolhouse and Lee House capital project, be approved; THAT the transfer of funding of $8,000 from Municipal Projects Reserve be transferred to the Conversion to Gas Furnace for Museum Schoolhouse and Lee House capital project as the Contribution from Others was received in 2023, be approved; THAT the budgeted funding transfers from Reserve and Reserve Funds totaling $293,089.78 remaining in capital accounts identified in Attachment 1 be uncommitted from th

THAT the correspondence from Betty Snell, Diana Bryant, Emma Spicer, Jan Bennett, Shannon Rogers, Pat Kunanec, Alison Minors, Alana Field, Kaitlyn BW, Laura Thomas, Theo Selles, Dearbhla Lynch, Adrienne Kirk, Sandy Russill, and Liisa Baudo, be received.

THAT By-Law 41-24 be read and passed this 23rd day of September, 2024, and the Mayor and Clerk are hereby directed to sign same and affix the Corporate seal thereto.

THAT By-Law 42-24 be read and passed this 23rd day of September, 2024, and the Mayor and Clerk are hereby directed to sign same and affix the Corporate seal thereto.

THAT the motion CR-2024-037 be

THAT By-Law 43-24 confirming the proceedings of the regular meeting of Council held Monday, September 23, 2024, be read and passed this 23rd day of September, 2024, and the Mayor and Clerk are hereby directed to sign same and affix the Corporate seal thereto.

THAT this meeting be adjourned at 8:23 PM.

1. THAT the Minutes of the Scugog Heritage Advisory Committee Meeting held September 3, 2024 be received for information, save and except items 6.1.2 and 6.2.2; 2. THAT the Heritage Advisory Committee agreed to the changes noted regarding item 6.1.2 - Heritage Register Correction; and 3. THAT the corrections noted in the minutes be reflected within the Scugog Heritage Register document, which shall be endorsed by Council. 4. AND THAT the Heritage Advisory Committee approves the application submitted by Guy Latreille for the property located at 146 Queen Street for foundation repair and stone replacement located on the west side of the building- laneway; and 5. THAT this committee ask that Council approve this 2024 Heritage Grant for $15,000.00, which shall be endorsed by Council.

1. THAT Report FIN-2024-034, 2024 Capital Closing Report – 24B – August 31, 2024, be received; 2. THAT the Capital Projects listed in Attachment 1 be approved for closure; 3. THAT the additional funding of $25,258.15 from Municipal Project Reserve be transferred to cover the following over budget capital projects, be approved: o $361.97 to Firewall Replacement o $3,324.27 to Old Rail Lane Multi-Use Trail o $21,571.91 to Outdoor Skating Rink 4. THAT the additional funding of $7,343.58 from Vehicle & Equipment Reserve Fund be transferred to cover the following over budget capital projects, be approved: o $371.79 to Firefighting Equipment Replacement o $6,971.79 to Tractor Plow Combo Replacement - #19 5. THAT the additional funding of $4,642.36 from Development Charges – Engineering be transferred to cover the over budget on the Old Rail Lane Multi-Use Trail capital project, be approved; 6. THAT the additional funding of $393.80 from Building & Facilities Reserve Fund be transferred to cover the over budget on the Conversion to Gas Furnace for Museum Schoolhouse and Lee House capital project, be approved; 7. THAT the transfer of funding of $8,000 from Municipal Projects Reserve be transferred to the Conversion to Gas Furnace for Museum Schoolhouse and Lee House capital project as the Contribution from Others was received in 2023, be approved; 8. THAT the budgeted funding transfers from Reserve and Reserve Funds totaling $293,089.78 remaining in capital accounts identified in Att

THAT the correspondence from Betty Snell, Diana Bryant, Emma Spicer, Jan Bennett, Shannon Rogers, Pat Kunanec, Alison Minors, Alana Field, Kaitlyn BW, Laura Thomas, Theo Selles, Dearbhla Lynch, Adrienne Kirk, Sandy Russill, Liisa Baudo and John Nesbitt, be received.