Council Meeting

THAT this Council enter into a closed session to discuss personal matters about an identifiable individual, including municipal employees pursuant to Section 239(2)(b) of the Municipal Act. 2001, with respect to committee resignations.

THAT this Council rise from Closed Session at 6:37 PM.

THAT the correspondence received regarding two (2) resignations from the Scugog Environmental and Climate Change Advisory Committee be received; and THAT the resignations of Marg Snider-McGrath and Kat Senyk be accepted; and THAT Council declare two (2) vacancies on the Scugog Environmental and Climate Change Advisory Committee effective immediately, AND THAT Council direct staff to proceed with advertising the vacancies on the Township website and social media channels.

THAT Council bring forward item 10.1.11 Scugog Heritage Advisory Committee Meeting Minutes - October 1, 2024, save and except item 6.2.2 of the minutes.

THAT the delegation by Jasmine Stein of the Scugog Heritage Advisory Committee Meeting, regarding designating the Port Perry Fairgrounds, be received; and THAT the minutes of the Scugog Heritage Advisory Committee Meeting held October 1, 2024 be received for information, save and except item 6.3.1 and 6.2.2; and THAT the Heritage Advisory Committee asks Council to consider the request to Designate the Port Perry Fairgrounds under Part IV of the Ontario Heritage Act; AND THAT Council also receive the Heritage Background Report to support the reasoning for this Designation request, which shall be

THAT item 6.2.2 of the Minutes of the Scugog Heritage Advisory Committee Meeting held October 1, 2024 be received for information.

THAT the items listed under Section 10, Adoption of Minutes of Previous Meetings, Reports, Correspondence and By-Laws, all be approved and passed under Consent Agenda, save and except items 10.1.11, 10.1.14, 10.2.1, 10.3.1

THAT the Minutes of the Closed Special Council Meeting held October 1, 2024 be received for information.

THAT the Minutes of the Closed Special Council Meeting held October 7, 2024, be adopted.

THAT the Minutes of the Closed Special Council Meeting held October 16, 2024, be adopted.

THAT the Closed General Purpose and Administrative Committee Minutes held October 8, 2024, be adopted.

THAT the Minutes of the Council Meeting held September 23, 2024, be adopted.

THAT the Minutes of the Special Council Meeting held October 1, 2024, be adopted.

THAT the Minutes of the Special Council Meeting held October 7, 2024, be adopted.

THAT the Minutes of the Special Council Meeting held October 16, 2024, be adopted.

THAT the General Purpose and Administrative Committee Minutes held October 8, 2024, be adopted.

THAT the Planning and Community Affairs Committee Meeting held October 21, 2024, be adopted.

THAT the Minutes of the Scugog Memorial Library Board Meeting held June 20, 2024 be received for information.

THAT the Minutes of the Scugog Memorial Library Board Meeting held September 19, 2024 be received for information.

THAT the Minutes of the Port Perry Business Improvement Area Board Meeting held October 9, 2024 be received for information.

T HAT Report FIN-2024-043, 2025 Final Capital Budget and 2026 to 2029 Capital Forecast, be received; and T HAT the 2025 Capital Budget in the amount of $8,676,300 be approved as detailed in Attachment 1 of this report; and THAT the 2026 to 2029 Capital Forecast be approved in principle and will be subject to change with subsequent budgets.

THAT By-Law 47-24 be read and passed this 28 day of October, 2024, and the Mayor and Clerk are hereby directed to sign same and affix the Corporate seal thereto.

THAT By-Law 48-24 be read and passed this 28 day of October, 2024, and the Mayor and Clerk are hereby directed to sign same and affix the Corporate seal thereto.

THAT the Minutes of the Port Perry BIA Executive Meeting held September 11, 2024 be received for information, save and except, under new business; THAT the BIA would prefer the use of the Post Office building be utilized for commercial purposes that would benefit the downtown business community; AND THAT The BIA request that Township be active in communicating with Federal authorities to enquire if this is feasible and that the BIA be kept informed of any developments, which shall be endorsed.

T HAT Report FIN-2024-042, 2025 Budget and Target, be received; and T HAT a budget target increase of not more than 2% for Scugog’s share on the overall tax bill be approved.

THAT the Correspondence from Scugog Chamber of Commerce, regarding a Request for Increased Funding for the Annual Santa Claus Parade be received for information. THAT this be received for information and

Whereas since 1853, the Port Perry Agricultural Society has been running Fairs in Scugog; and Whereas in 1886, the present Port Perry fairgrounds were purchased, and were known as the Central Ontario Fairgrounds, but following financial difficulty the site was purchased by the Port Perry Council; and Whereas the site changed hands a few times with the Regal Packing Company purchasing it in 1900, but following a fire at the factory the site was again purchased by the Port Perry Council, and they leased it back to the Agricultural Society; and Whereas in 1908, the society adopted the name Port Perry, Reach and Scugog Agricultural Society, and the society decided to hold all fairs and meetings in Port Perry. In 1943, the agricultural society decided to hold the fair permanently on the Labour Day weekend; and Whereas in 2006, the Fair celebrated its 150-year anniversary. As of 2024, the Port Perry Fair has been operating for 168 years across Scugog; and Whereas the Corporation of the Township of Scugog is the registered owner of certain lands in the Township of Scugog, in the Regional Municipality of Durham in the Province of Ontario, known municipally as 15865 Old Simcoe Road, Port Perry; and Whereas the Corporation of the Township of Scugog has entered into a lease agreement with the Port Perry Agricultural Society for the above-mentioned lands until the 6 th day of June 2026; and Whereas the Port Perry Agricultural Society may potentially extend the lease for two further terms

THAT By-Law 49-24 confirming the proceedings of the regular meeting of Council held Monday, October 28, 2024, be read and passed this 28 day of October, 2024, and the Mayor and Clerk are hereby directed to sign same and affix the Corporate seal thereto.

THAT this meeting be adjourned at 8:24 PM.

Council Meeting Minutes – October 28, 2024 THAT this Council enter into a closed session to discuss personal matters about an identifiable individual, including municipal employees pursuant to Section 239(2)(b) of the Municipal Act. 2001, with respect to committee resignations.

1. THAT the correspondence received regarding two (2) resignations from the Scugog Environmental and Climate Change Advisory Committee be received; and 2. THAT the resignations of Marg Snider-McGrath and Kat Senyk be accepted; and 3. THAT Council declare two (2) vacancies on the Scugog Environmental and Climate Change Advisory Committee effective immediately, 4. AND THAT Council direct staff to proceed with advertising the vacancies on the Township website and social media channels.

Council Meeting Minutes – October 28, 2024 THAT Council bring forward item 10.1.11 Scugog Heritage Advisory Committee Meeting Minutes - October 1, 2024, save and except item 6.2.2 of the minutes.

THAT item 6.2.2 of the Minutes of the Scugog Heritage Advisory Committee Meeting held October 1, 2024 be received for information. Council Meeting Minutes – October 28, 2024

Council Meeting Minutes – October 28, 2024 THAT the Minutes of the Closed Special Council Meeting held October 16, 2024, be adopted.

Council Meeting Minutes – October 28, 2024 1. THAT Report FIN-2024-043, 2025 Final Capital Budget and 2026 to 2029 Capital Forecast, be received; and 2. THAT the 2025 Capital Budget in the amount of $8,676,300 be approved as detailed in Attachment 1 of this report; and 3. THAT the 2026 to 2029 Capital Forecast be approved in principle and will be subject to change with subsequent budgets.

1. THAT the Minutes of the Port Perry BIA Executive Meeting held September 11, 2024 be received for information, save and except, under new business; 2. THAT the BIA would prefer the use of the Post Office building be utilized for commercial purposes that would benefit the downtown business community; 3. AND THAT The BIA request that Township be active in communicating with Federal authorities to enquire if this is feasible and that the BIA be kept informed of any developments, which shall be endorsed.

Whereas since 1853, the Port Perry Agricultural Society has been running Fairs in Scugog; and Council Meeting Minutes – October 28, 2024 Whereas in 1886, the present Port Perry fairgrounds were purchased, and were known as the Central Ontario Fairgrounds, but following financial difficulty the site was purchased by the Port Perry Council; and Whereas the site changed hands a few times with the Regal Packing Company purchasing it in 1900, but following a fire at the factory the site was again purchased by the Port Perry Council, and they leased it back to the Agricultural Society; and Whereas in 1908, the society adopted the name Port Perry, Reach and Scugog Agricultural Society, and the society decided to hold all fairs and meetings in Port Perry. In 1943, the agricultural society decided to hold the fair permanently on the Labour Day weekend; and Whereas in 2006, the Fair celebrated its 150-year anniversary. As of 2024, the Port Perry Fair has been operating for 168 years across Scugog; and Whereas the Corporation of the Township of Scugog is the registered owner of certain lands in the Township of Scugog, in the Regional Municipality of Durham in the Province of Ontario, known municipally as 15865 Old Simcoe Road, Port Perry; and Whereas the Corporation of the Township of Scugog has entered into a lease agreement with the Port Perry Agricultural Society for the above- mentioned lands until the 6th day of June 2026; and Whereas the Port Perry Agricultural Society may potenti