Council Meeting

THAT this Council enter into a closed session to discuss two (2) confidential matters pursuant to Sections 239(2)(e) and (f) of the Municipal Act, 2001, to discuss (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board and (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose, with respect to matters pertaining to the Ontario Land Tribunal; and THAT One (1) confidential matter pursuant to Sections 239(2)(c) and 239(2)(f) of the Municipal Act, 2001 to discuss (c) a proposed or pending acquisition or disposition of land by the municipality or local board and (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose, with respect to an easement agreement; and THAT One (1) personal matter about an identifiable individual, including municipal employees pursuant to Section 239(2)(b) of the Municipal Act, 2001, with respect to an Appointment to the Economic Development Advisory Committee; and THAT One (1) personal matter about an identifiable individual, including municipal employees pursuant to Section 239(2)(b) of the Municipal Act, 2001, with respect to Livestock Investigator(s).

THAT this Council rise from Closed Session.

THAT the items listed under Section 12, Adoption of Minutes of Previous Meetings, Reports, Correspondence and By-Laws, all be approved and passed under Consent Agenda, save and except items 12.2.1 and 12.2.3.

THAT the Minutes of the Council Meeting held December 15, 2025, be adopted.

THAT the Minutes of the General Purpose and Administration Committee Meeting held January 12, 2026, be adopted.

THAT the Minutes of the Scugog Environmental and Climate Change Advisory Committee Meeting held January 7, 2026, be received for information.

THAT the Minutes of the Scugog Heritage Advisory Committee Meeting held January 13, 2026, be received for information.

THAT the Minutes of the Scugog Housing Advisory Committee Meeting held January 8, 2026, be received for information.

THAT Report DEV-2026-001, Oxnard Port Perry Inc. Subdivision 40M-2684, Assumption By-law Report, be received; and THAT the draft By-law (Attachment 2), assuming the municipal services within Plan 40M-2684 (Attachment 1), be approved; and THAT all interested parties listed in Report DEV-2026-01 and any delegations be advised of Council’s decision .

THAT correspondence item 12.3.1 MSIFN RE: Development Application Process Review be received for information.

THAT By-Law 01-26 be read and passed this 26 day of January, 2026, and the Mayor and Clerk are hereby directed to sign same and affix the Corporate seal thereto.

THAT By-Law 02-26 be read and passed this 26 day of January, 2026, and the Mayor and Clerk are hereby directed to sign same and affix the Corporate seal thereto.

THAT By-Law 03-26 be read and passed this 26 day of January, 2026, and the Mayor and Clerk are hereby directed to sign same and affix the Corporate seal thereto.

THAT By-Law 04-26 be read and passed this 26 day of January, 2026, and the Mayor and Clerk are hereby directed to sign same and affix the Corporate seal thereto.

THAT the Presentation and Report CAO-2026-002, Port Perry Grain Elevator Renovation and Revitalization Project, be received for information; and, THAT Council approves the interior renovation of the structure (and any minor related exterior works) of the Port Perry Grain Elevator, as presented by Jeff Fleischmann on behalf of PPGE Renovation & Revitalization Inc.; and, THAT the draft Memorandum of Understanding between the Township and PPGE Renovation & Revitalization Inc. included as Attachment 1 to Report CAO-2026-002 be approved in principle; and, THAT the CAO, Director of Communications & Strategic Projects, Director of Development Services, and the Director of Finance/Treasurer are delegated the authority to finalize and approve the terms of the Memorandum of Understanding and any related documents that are consistent with the parameters for construction, project management, fundraising, liability, and responsibilities as outlined in Report CAO-2026-002; and, THAT the Mayor and Clerk are authorized to execute the final version of the Memorandum of Understanding and any related documents required to give effect to this direction.

That Report FIN-2026-002, 2025 Capital Project Status Report – November 30, 2025, be received for information.

THAT By-Law - 05-26 confirming the proceedings of the regular meeting of Council held Monday, January 26, 2026, be read and passed this 26 day of January 2026 and the Mayor and Clerk are hereby directed to sign same and affix the Corporate seal thereto.

THAT this meeting be adjourned.

Minutes of Council Meeting – January 26, 2026 THAT this Council enter into a closed session to discuss two (2) confidential matters pursuant to Sections 239(2)(e) and (f) of the Municipal Act, 2001, to discuss (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board and (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose, with respect to matters pertaining to the Ontario Land Tribunal; and THAT One (1) confidential matter pursuant to Sections 239(2)(c) and 239(2)(f) of the Municipal Act, 2001 to discuss (c) a proposed or pending acquisition or disposition of land by the municipality or local board and (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose, with respect to an easement agreement; and THAT One (1) personal matter about an identifiable individual, including municipal employees pursuant to Section 239(2)(b) of the Municipal Act, 2001, with respect to an Appointment to the Economic Development Advisory Committee; and THAT One (1) personal matter about an identifiable individual, including municipal employees pursuant to Section 239(2)(b) of the Municipal Act, 2001, with respect to Livestock Investigator(s).

1. THAT the Presentation and Report CAO-2026-002, Port Perry Grain Elevator Renovation and Revitalization Project, be received for information; and, 2. THAT Council approves the interior renovation of the structure (and any minor related exterior works) of the Port Perry Grain Elevator, as presented by Jeff Fleischmann on behalf of PPGE Renovation & Revitalization Inc.; and, 3. THAT the draft Memorandum of Understanding between the Township and PPGE Renovation & Revitalization Inc. included as Attachment 1 to Report CAO-2026-002 be approved in principle; and, 4. THAT the CAO, Director of Communications & Strategic Projects, Director of Development Services, and the Director of Finance/Treasurer are delegated the authority to finalize and approve the terms of the Memorandum of Understanding and any related documents that are consistent with the parameters for construction, project Minutes of Council Meeting – January 26, 2026 management, fundraising, liability, and responsibilities as outlined in Report CAO-2026-002; and, 5. THAT the Mayor and Clerk are authorized to execute the final version of the Memorandum of Understanding and any related documents required to give effect to this direction.

Minutes of Council Meeting – January 26, 2026 THAT By-Law - 05-26 confirming the proceedings of the regular meeting of Council held Monday, January 26, 2026, be read and passed this 26 day of January 2026 and the Mayor and Clerk are hereby directed to sign same and affix the Corporate seal thereto.