Council Meeting

this Council enter into a closed session to discuss: To discuss personal matters about an identifiable individual, including municipal employees pursuant to Section 239(2)(b) of the Municipal Act related to the CAO Performance Review Process. To discuss a proposed or pending acquisition or disposition of land by the municipality or local board pursuant to Section 239 (2)(c) of the Municipal Act, 2001 related to a confidential land purchase update and next steps. To discuss personal matters about an identifiable individual, including municipal employees pursuant to Section 239(2) to CUPE Contract Negotiations.

That the Collective Agreement between the Township of Scugog and CUPE Local 1785-01 from April 1, 2023 to March 31, 2027 be approved and, That the annual cost of living increases and benefit changes identified in the Collective Agreement included as Attachment 1, be applied to Council members, Management and Non-Union staff for 2023-2027 as of January 1 st of each applicable year.

Report COMS-2023-009, Blackstock Arena 2023-2024 Season, be received; and THAT Council approve the recommendation of the Blackstock Recreation Advisory Committee to operate seven (7) days a week for the 2023-2024 Season, and, THAT Staff be directed to revisit the schedule at the end of the 2023-2024 season.

Report COMS-2023-008, Donation of Kayak Launchers, be received; THAT Council approve the purchase and installation of a kayak launcher at the Government Pier in Port Perry with the funds donated; and THAT any remaining funds from the donation for the kayak launchers be transferred to the Municipal Projects Reserve and held for use in funding the purchase of the second kayak launcher in Caesarea.

the presentation by Marion Meyers, Scugog Council for the Arts, regarding the 2022 Culture days and the upcoming 2023 Culture Days, be received.

Council waive the fees paid by Scugog Council for the Arts for Latcham Centre; and THAT Council officially declare Sept 23 & 24 as Culture Days in Scugog.

the delegation by Cassie Hunter, Birchwood Luxury Camping, regarding the Birchwood Luxury Camping, be received.

this Council move into closed session at 4:12 PM to discuss advise that is subject to solicitor-client privilege, including communications necessary for that purpose, pursuant to Section 239(2)(f) of the Municipal Act, 2001 to discuss legal advice related to the Notice of Motion related to Enforcement at Birchwood Luxury Camping.

the main motion be amended as followed: to remove "for the past 2 & 1/2 years as a" from the first line to remove line four and replace it with "Whereas they have submitted a pre-consultation application to discuss compliance to permit their business to operate;" to add "Whereas they have secured a Professional Planner;" to remove "and building infractions" from the Now therefore be it resolved line to add " with all requirements except zoning;" to the last line to add an additional line that states " That this resolution is in no way providing direction to the Chief Building Official under the Ontario Building Code."

the 2023 Economic Development Advisory Committee Work Plan as presented by, Keith Williams, Chair, be received; and THAT the minutes from the Economic Development Advisory Committee meeting, held June 2, 2023, be received, save and except; THAT the line item in the draft work plan regarding advocating for a walk-in clinic be removed from the work plan; and THAT the 2023 Economic Development Advisory Committee Work Plan be approved; and THAT the Economic Development Advisory Committee budget of $500 be used to support the upcoming Building Business Forum; and THAT the details on how those funds will be used for the Building Business Form, be determined at a later date, which shall be endorsed. THAT the Economic Development Advisory Committee request that Council provide a letter of support for the Region’s request for a boundary expansion for the South Lake Communities Futures Funding, to include Scugog and Uxbridge, which shall be endorsed.

the delegation by Cynthia Davis, Lakeridge Health, regarding the updates on health care and Lakeridge Health, be received.

Council recess for dinner until 6:30 p.m.

the presentation by Kevin Arsenault, Manager of Capital Projects, regarding construction project updates, be received.

the presentation by Carol Coleman, Director of Public Works and Infrastructure, regarding the Lake Scugog Enhancement Project Design, be received; THAT Report PWIS-2023-013, Lake Scugog Enhancement Project - Design, be received; THAT the Draft Design for the Lake Scugog Enhancement Project Class Environmental Assessment be endorsed; THAT staff be authorized to proceed with the tendering of the Lake Scugog Enhancement Project based on the draft design; THAT staff be directed to bring a report to Council to award the contract and identify the source(s) of additional funding, if required; THAT the additional fees for GHD Limited to complete the design, assist with the Basic Impact Assessment and provide contract administration for the Baagwating OGS in the amount of $101,926 plus HST be approved; and THAT additional funding not to exceed $30,746 be allocated to Capital Account No. 1746 from the Municipal Projects Reserve.

Report PWIS-2023-014, Updated Memorandum of Understanding for the Lake Scugog Enhancement Project, be received; and THAT the CAO be authorized to enter into a Memorandum of Understanding for the Lake Scugog Enhancement Project between the Township of Scugog, Kawartha Conservation, the Scugog Lake Stewards Inc. and the Healthy Lake Scugog Steering Committee, substantially as shown in Attachment 2 as amended.

By-Law No. 40-23 and 41-23, be read a First, Second, and Third time and finally passed this 26th day of June, 2023, and the Mayor and Clerk are hereby directed to sign same and affix the Corporate seal thereto.

the General Purpose and Administrative Committee Meeting Minutes held June 5, 2023, be approved.

the items 10.1.7, 10.1.11, 10.1.14, and 10.1.15 listed under Section 10, Consent Agenda, be approved.

the Minutes of the Scugog Heritage Advisory Committee Meeting held June 6, 2023 be received, save and except; THAT the 2023 workplan be approved; and THAT the Heritage Advisory Committee supports and encourages staff to obtain a Heritage Value Statement for the Scugog Shores Museum Village located at 16210 Island Road in an act to protect and preserve the historical significance of the property AND THAT the Museum Working Group be dissolved as the main scope of the project has been concluded, which shall be endorsed; and THAT the Heritage Advisory Committee requests Mr. Peter Wokral, Heritage Consultant to generate a Heritage Value Statement for the Prince Albert United Church located at 23 Jefferey Street; and THAT the cost for the Heritage Value Statement be allocated to the Heritage Committee’s 2023 Operating Budget, which shall be endorsed; and THAT due to the amended regulations for Bill 23 and Bill 108 and the impact this will have on the Heritage Register; the Heritage Committee requests to meet on a monthly basis, save and except during summer recess and the month of December, which shall be endorsed.

the Minutes of the Scugog Community Grants Advisory Committee Meeting held June 19, 2023, be received, save and except the recommendations to provide grants to the Port Perry Rotary Club, Scugog Council for the Arts, Lake Scugog Regatta Association and Community Care Durham, for 2023 events, which shall be endorsed; and THAT the Community Grants Committee deny the grant request from the Port Perry Lawn Bowling Club as the application was submitted past the deadline and therefore does not meet the criteria set out in the Grant Policy, which shall be endorsed.

Report CAO-2023-008, Draft Corporate Strategic Plan Update Feedback and Draft Plan Design, be received; and THAT Development of Ecotourism be added to the SD#3 Economic Development and Tourism; and THAT the plan and draft design, as amended, be finalized; and THAT final Corporate Strategic Plan for Council Term 2023 to 2026 be shared with the public.

the items 10.2.4, 10.2.5, 10.2.6, and 10.2.9 listed under Section 10, Consent Agenda, be approved.

the presentation by Becky Jamieson, Director of Corporate Services/Clerk, regarding the Township of Scugog's Information Technology Strategic Plan (ITSP) Annual Update, be received; and THAT Report CORP-2023-010, Township of Scugog Information Technology Strategic Plan (ITSP) & Five Year Roadmap Update, be received.

to main motion to read: WHEREAS Highway 7a is on the Primary Cycling Network. NOW THEREFORE BE IT RESOLVED THAT the Township of Scugog request that the Ontario Minister of Transportation implement a Community Safety Zone along highway 7a, from Old Simcoe Road to Simcoe Street inclusive and the Ministry complete a review of the existing signalized active transportation infrastructure on 7a to confirm alignment and adequacy for active transportation users of all ages and abilities.

R.H. Cornish Public School Community Council has requested enhancing pedestrian safety along the Highway 7a (Scugog Street) corridor. WHEREAS the safety of pedestrians is of utmost importance to the Township of Scugog; WHEREAS the Township of Scugog Strategic Plan identifies the Strategic Direction of Complete Communities by enhancing our communities to be inclusive, healthy, safe and connected; WHEREAS the town of Port Perry is divided by a Provincial Highway (Highway 7a/Scugog Street); WHEREAS the R.H. Cornish Public School is located adjacent on the north side of Highway 7a and a recent crossing guard review indicated that 85 students cross the highway to use active transportation to access school at the mid-block signalized crossing; WHEREAS the Community of 10,000 the Port Perry Highschool (the communities only high school) north of 7a, as the signalized crossing is not well aligned many of these students are crossing midblock. WHEREAS the Township of Scugog completed pedestrian infrastructure on Ottawa Street in 2006 to allow high school students safer passage through a busy school bus corridor. WHEREAS Durham Region Transit has stops located on Highway 7a; WHEREAS the Region of Durham has adopted a Vision Zero Strategy for Vulnerable Road users including pedestrians and intersections as a focus topic; WHERAS the Township’s new Active Transportation and Transportation Master Plan identifies the need for enhancing pedestrian infrastructure 7a; WHEREAS Highway 7a is on th

By-Law No. 42-23, be read a First, Second, and Third time and finally passed this 26th day of June, 2023, and the Mayor and Clerk are hereby directed to sign same and affix the Corporate seal thereto.

this meeting be adjourned.

THAT this Council enter into a closed session to discuss: Personal matters about an identifiable individual, including municipal employees pursuant to Section 239(2)(b) of the Municipal Act related to the CAO Performance Review Process; A proposed or pending acquisition or disposition of land by the municipality or local board pursuant to Section 239 (2)(c) of the Municipal Act, 2001 related to a confidential land purchase update and next steps; and Personal matters about an identifiable individual, including municipal employees pursuant to Section 239(2) to CUPE Contract Negotiations.

THAT this Council rise from closed session 3:00 PM

1. THAT the Collective Agreement between the Township of Scugog and CUPE Local 1785-01 from April 1, 2023 to March 31, 2027 be approved and, 2. THAT the annual cost of living increases and benefit changes identified in the Collective Agreement included as Attachment 1, be applied to Council Council Meeting Minutes – June 26, 2023 members, Management and Non-Union staff for 2023-2027 as of January 1st of each applicable year.

1. THAT Report COMS-2023-009, Blackstock Arena 2023- 2024 Season, be received; and 2. THAT Council approve the recommendation of the Blackstock Recreation Advisory Committee to operate seven (7) days a week for the 2023-2024 Season, and, 3. THAT Staff be directed to revisit the schedule at the end of the 2023-2024 season.

THAT the presentation by Marion Meyers, Scugog Council for the Arts, regarding the 2022 Culture days and the upcoming 2023 Culture Days, be received.

THAT Council waive the fees paid by Scugog Council for the Arts for the Latcham Centre; and THAT Council officially declare Sept 23 & 24 as Culture Days in Scugog. Council Meeting Minutes – June 26, 2023

THAT the delegation by Cassie Hunter, Birchwood Luxury Camping, regarding the Birchwood Luxury Camping, be received.

THAT this Council move into closed session at 4:12 PM to discuss advice that is subject to solicitor-client privilege, including communications necessary for that purpose, pursuant to Section 239(2)(f) of the Municipal Act, 2001 to discuss legal advice related to the Notice of Motion related to Enforcement at Birchwood Luxury Camping.

THAT this Council rise from closed session 5:05 PM

 That the main motion be amended as followed:  To remove "for the past 2 & 1/2 years as a" from the first line  To remove line four and replace it with "Whereas they have submitted a pre-consultation application to discuss compliance to permit their business to operate;"  To add "Whereas they have secured a Professional Planner;"  To remove "and building infractions" from the Now therefore be it resolved line  To add "with all requirements except zoning;" to the last line  To add an additional line that states "That this resolution is in no way providing direction to the Chief Building Official under the Ontario Building Code."

WHEREAS Birchwood Luxury Camping has been operating a successful business contributing to the local economy and increasing Tourism to Scugog; WHEREAS they are nearly 100% booked for the remainder of the year; WHEREAS Birchwood Luxury Camping was recently advised that the zoning on the property does not permit this type of business; WHEREAS they have submitted a pre-consultation application to discuss compliance to permit their business to operate; WHEREAS they have secured a Professional Planner; WHEREAS the rezoning process can take up to 12 months; Council Meeting Minutes – June 26, 2023 WHEREAS the health and safety of all is of the upmost importance to the Township ; NOW THEREFORE BE IT RESOLVED THAT the Council of the Township of Scugog delay the enforcement of the zoning bylaw at Birchwood Luxury Camping until the end of 2023 to allow them to continue to operate while they go through the rezoning process; and THAT the delay of the Enforcement is subject to Birchwood Luxury Camping submitting a fire, safety and building inspection to confirm compliance with all requirements except zoning; THAT this resolution is in no way providing direction to the Chief Building Official under the Ontario Building Code.

THAT the 2023 Healthy Lake Scugog Steering Committee Work Plan as presented by, Bobbie Drew, Chair, be received; and THAT the Minutes of the Healthy Lake Scugog Steering Committee Meeting held June 15, 2023, be received, save and except; THAT the 2023 Healthy Lake Scugog Steering Committee Work Plan be approved; and Council Meeting Minutes – June 26, 2023 THAT the committee endorse the draft design for the Lake Scugog Enhancement Project, as presented; and THAT the Chair of the Healthy Lake Scugog Steering Committee be authorized to enter into a Memorandum of Understanding for the Lake Scugog Enhancement Project between the Healthy Lake Scugog Steering Committee, the Township of Scugog, Kawartha Conservation and the Scugog Lake Stewards Inc., which shall be endorsed.

THAT the 2023 Tourism Advisory Committee Work Plan as presented by, Carey Nicholson, Chair, be received; and THAT the Minutes of the Scugog Tourism Advisory Committee Meeting held June 8, 2023, be received, save and except; THAT the 2023 Tourism Advisory Committee Work Plan be approved as amended; and THAT the museum subcommittee and film and T.V. subcommittee be established and include the members as listed in the minutes, which shall be endorsed.

THAT the 2023 Economic Development Advisory Committee Work Plan as presented by, Keith Williams, Chair, be received; and THAT the minutes from the Economic Development Advisory Committee meeting, held June 2, 2023, be received, save and except; THAT the line item in the draft work plan regarding advocating for a walk-in clinic be removed from the work plan; and THAT the 2023 Economic Development Advisory Committee Work Plan be approved; and THAT the Economic Development Advisory Committee budget of $500 be used to support the upcoming Building Business Forum; and THAT the details on how those funds will be used for the Building Business Form, be determined at a later date, which shall be endorsed. THAT the Economic Development Advisory Committee request that Council provide a letter of support for the Region’s request for a boundary expansion for the South Lake Communities Futures Funding, to include Scugog and Uxbridge, which shall be endorsed.

THAT the delegation by Cynthia Davis, Lakeridge Health, regarding the updates on health care and Lakeridge Health, be received.

THAT Council recess for dinner until 6:30 p.m.

THAT the presentation by Kevin Arsenault, Manager of Capital Projects, regarding construction project updates, be received.

1. THAT the presentation by Carol Coleman, Director of Public Works and Infrastructure, regarding the Lake Scugog Enhancement Project Design, be received; 2. THAT Report PWIS-2023-013, Lake Scugog Enhancement Project - Design, be received; 3. THAT the Draft Design for the Lake Scugog Enhancement Project Class Environmental Assessment be endorsed; 4. THAT staff be authorized to proceed with the tendering of the Lake Scugog Enhancement Project based on the draft design; Council Meeting Minutes – June 26, 2023 5. THAT staff be directed to bring a report to Council to award the contract and identify the source(s) of additional funding, if required; 6. THAT the additional fees for GHD Limited to complete the design, assist with the Basic Impact Assessment and provide contract administration for the Baagwating OGS in the amount of $101,926 plus HST be approved; and 7. THAT additional funding not to exceed $30,746 be allocated to Capital Account No. 1746 from the Municipal Projects Reserve.

1. THAT Report PWIS-2023-014, Updated Memorandum of Understanding for the Lake Scugog Enhancement Project, be received; and 2. THAT the CAO be authorized to enter into a Memorandum of Understanding for the Lake Scugog Enhancement Project between the Township of Scugog, Kawartha Conservation, the Scugog Lake Stewards Inc. and the Healthy Lake Scugog Steering Committee, substantially as shown in Attachment 2 as amended.

THAT the items 10.1.1, 10.1.2, 10.1.3, 10.1.4, and 10.1.5 listed under Section 10, Consent Agenda, be approved.

THAT the General Purpose and Administrative Committee Meeting Minutes held June 5, 2023, be approved.

THAT the items 10.1.7, 10.1.11, 10.1.14, and 10.1.15 listed under Section 10, Consent Agenda, be approved.

THAT the Minutes of the Scugog Heritage Advisory Committee Meeting held June 6, 2023 be received, save and except; THAT the 2023 workplan be approved; and THAT the Heritage Advisory Committee supports and encourages staff to obtain a Heritage Value Statement for the Scugog Shores Museum Village located at 16210 Island Road in an act to protect and preserve the historical significance of the property AND THAT the Museum Working Group be dissolved as the main scope of the project has been concluded, which shall be endorsed; and THAT the Heritage Advisory Committee requests Mr. Peter Wokral, Heritage Consultant to generate a Heritage Value Statement for the Prince Albert United Church located at 23 Jefferey Street; and Council Meeting Minutes – June 26, 2023 THAT the cost for the Heritage Value Statement be allocated to the Heritage Committee’s 2023 Operating Budget, which shall be endorsed; and THAT due to the amended regulations for Bill 23 and Bill 108 and the impact this will have on the Heritage Register; the Heritage Committee requests to meet on a monthly basis, save and except during summer recess and the month of December, which shall be endorsed.

THAT the Minutes of the Scugog Community Grants Advisory Committee Meeting held June 19, 2023, be received, save and except the recommendations to provide grants to the Port Perry Rotary Club, Scugog Council for the Arts, Lake Scugog Regatta Association and Community Care Durham, for 2023 events, which shall be endorsed; and THAT the Community Grants Committee deny the grant request from the Port Perry Lawn Bowling Club as the application was submitted past the deadline and therefore does not meet the criteria set out in the Grant Policy, which shall be endorsed.

1. THAT Report CAO-2023-008, Draft Corporate Strategic Plan Update Feedback and Draft Plan Design, be received; and 2. THAT Development of Ecotourism be added to the SD#3 Economic Development and Tourism; and 3. THAT the plan and draft design, as amended, be finalized; and 4. THAT final Corporate Strategic Plan for Council Term 2023 to 2026 be shared with the public.

THAT the items 10.2.4, 10.2.5, 10.2.6, and 10.2.9 listed under Section 10, Consent Agenda, be approved.

1. THAT the presentation by Becky Jamieson, Director of Corporate Services/Clerk, regarding the Township of Scugog's Information Technology Strategic Plan (ITSP) Annual Update, be received; and 2. THAT Report CORP-2023-010, Township of Scugog Information Technology Strategic Plan (ITSP) & Five Year Roadmap Update, be received.

THAT By-Law No. 40-23 and 41-23, be read a First, Second, and Third time and finally passed this 26th day of June, 2023, and the Council Meeting Minutes – June 26, 2023 Mayor and Clerk are hereby directed to sign same and affix the Corporate seal thereto.

WHEREAS Highway 7a is on the Primary Cycling Network. NOW THEREFORE BE IT RESOLVED THAT the Township of Scugog request that the Ontario Minister of Transportation implement a Community Safety Zone along highway 7a, from Old Simcoe Road to Simcoe Street inclusive and the Ministry complete a review of the existing signalized active transportation infrastructure on 7a to confirm alignment and adequacy for active transportation users of all ages and abilities.

WHEREAS R.H. Cornish Public School Community Council has requested enhancing pedestrian safety along the Highway 7a (Scugog Street) corridor. WHEREAS the safety of pedestrians is of utmost importance to the Township of Scugog; Council Meeting Minutes – June 26, 2023 WHEREAS the Township of Scugog Strategic Plan identifies the Strategic Direction of Complete Communities by enhancing our communities to be inclusive, healthy, safe and connected; WHEREAS the town of Port Perry is divided by a Provincial Highway (Highway 7a/Scugog Street); WHEREAS the R.H. Cornish Public School is located adjacent on the north side of Highway 7a and a recent crossing guard review indicated that 85 students cross the highway to use active transportation to access school at the mid-block signalized crossing; WHEREAS the Community of 10,000 the Port Perry Highschool (the communities only high school) north of 7a, as the signalized crossing is not well aligned many of these students are crossing midblock. WHEREAS the Township of Scugog completed pedestrian infrastructure on Ottawa Street in 2006 to allow high school students safer passage through a busy school bus corridor. WHEREAS Durham Region Transit has stops located on Highway 7a; WHEREAS the Region of Durham has adopted a Vision Zero Strategy for Vulnerable Road users including pedestrians and intersections as a focus topic; WHERAS the Township’s new Active Transportation and Transportation Master Plan identifies the need for enhancing pedestria

WHEREAS it is anticipated that the Provincial changes related to Planning and Development will further increase the workload and pressures of the Development Services Department; WHEREAS Council is looking for ways to help address workload pressures; WHEREAS By-laws are a key legislative aspect of local government; WHEREAS By-law services previously reported to the Corporate Services; NOW THEREFORE BE IT RESOLVED THAT By-law services be immediately moved under Corporate Services Department on temporary basis until the completion of the Service Level/Core Services Review.

THAT By-Law No. 42-23, be read a First, Second, and Third time and finally passed this 26th day of June, 2023, and the Mayor and Clerk are hereby directed to sign same and affix the Corporate seal thereto.

Council Meeting Minutes – June 26, 2023 THAT this meeting be adjourned.

THAT Report COMS-2023-008, Donation of Kayak Launchers, be received; 2. THAT Council approve the purchase and installation of a kayak launcher at the Government Pier in Port Perry with the funds donated; and 3. THAT any remaining funds from the donation for the kayak launchers be transferred to the Municipal Projects Reserve and held for use in funding the purchase of the second kayak launcher in Caesarea.