General Purpose and Administration Committee

THAT the items listed under Section 10, Reports, and Correspondence, all be approved and passed under Consent Agenda, save and except items 10.1.1 and 10.1.2.

T HAT Report FIN-2025-034, Proposed 2026 Fees and Charges, be received; T HAT the fees and charges outlined in the attachments to Report FIN-2025-034, be approved; and THAT staff be directed to bring the Fees and Charges By-Law forward for adoption at the October 27 th Council meeting.

T HAT Report FIN-2025-035, 2025-2026 Annual Risk Management and Insurance Report be received; T HAT the general insurance placement, in conjunction with the other member municipalities of the Durham Municipal Insurance Pool, with Intact Public Entities for an integrated pooling arrangement that includes integrated insurance coverages and common self-retention deductible levels for the period July 1, 2025 to June 30, 2026, be confirmed; and THAT the dividend anticipated from the originating members pool for 2025/26 year be directed to the Insurance Reserve Fund and be used to offset the cost of capital projects that address the Township’s high-risk areas.

T HAT Report FIRE-2025-004, Emergency Management Program and Emergency Response Plan, be received; T HAT the Emergency Management Program and Emergency Response Plan By-law be brought forward to Council to be enacted; and THAT the Emergency Response Plan be posted online at http://www.scugog.ca/ for public access.

T HAT Report PWR-2025-008, Blackstock Arena Concession Booth Agreement, be received; and T HAT Council enter into the agreement with The Sandwich Shack for the operation of the Blackstock Arena Concession Booth for a period of one year, with the option to renew each year for a period of four (4) years.

T HAT Report FIN-2025-036, 2025 Capital Project Status Report – August 31, 2025, be received for information.

T HAT Report FIN-2024-033, , be received; and T HAT the Capital Projects listed in Attachment 1 be approved for closure; THAT additional funding of $6,235.28 from the Municipal Project Reserves be approved to fund the Union Avenue Reconstruction Design - King to Josephine; THAT additional funding of $3,117.64 from the Development Charges – Engineering – Reserve Fund be approved to fund the Union Avenue Reconstruction Design - King to Josephine; THAT additional funding of $10,564.02 from the Major Facilities Reserve Fund be approved to fund the Exterior Upgrades to Cartwright Town Hall; THAT additional funding of $7,831.04 from the Vehicle and Equipment Reserve Fund to cover the following over budget capital projects, be approved: $1,373.44 to Replacement Utility Vehicle # 5108014 $6,457.60 to Replacement Utility Vehicle # 15 THAT the budgeted funds totaling $525,000 remaining in capital accounts identified in Attachment 1 be uncommitted from their respective contributors; and THAT Project #925059 be created to replace Project #915004 and #918007 for the construction of the new animal shelter building with $15,555 in funding from the Development Charges Reserve Fund and $524,445 from the Buildings and Facilities Reserve Fund being committed.

THAT this meeting be adjourned.

1. THAT Report FIN-2025-034, Proposed 2026 Fees and Charges, be received; General Purpose and Administration Meeting Minutes – October 6, 2025 2. THAT the fees and charges outlined in the attachments to Report FIN-2025-034, be approved; and 3. THAT staff be directed to bring the Fees and Charges By- Law forward for adoption at the October 27th Council meeting.

1. THAT Report FIRE-2025-004, Emergency Management Program and Emergency Response Plan, be received; General Purpose and Administration Meeting Minutes – October 6, 2025 2. THAT the Emergency Management Program and Emergency Response Plan By-law be brought forward to Council to be enacted; and 3. THAT the Emergency Response Plan be posted online at http://www.scugog.ca/ for public access.

1. THAT Report FIN-2025-036, 2025 Capital Project Status Report – August 31, 2025, be received for information. General Purpose and Administration Meeting Minutes – October 6, 2025

1. THAT Report FIN-2024-033, be received; and 2. THAT the Capital Projects listed in Attachment 1 be approved for closure; 3. THAT additional funding of $6,235.28 from the Municipal Project Reserves be approved to fund the Union Avenue Reconstruction Design - King to Josephine; 4. THAT additional funding of $3,117.64 from the Development Charges – Engineering – Reserve Fund be approved to fund the Union Avenue Reconstruction Design - King to Josephine; 5. THAT additional funding of $10,564.02 from the Major Facilities Reserve Fund be approved to fund the Exterior Upgrades to Cartwright Town Hall; 6. THAT additional funding of $7,831.04 from the Vehicle and Equipment Reserve Fund to cover the following over budget capital projects, be approved:  $1,373.44 to Replacement Utility Vehicle # 5108014  $6,457.60 to Replacement Utility Vehicle # 15  THAT the budgeted funds totaling $525,000 remaining in capital accounts identified in Attachment 1 be uncommitted from their respective contributors; and  THAT Project #925059 be created to replace Project #915004 and #918007 for the construction of the new animal shelter building with $15,555 in funding from the Development Charges Reserve Fund and $524,445 from the Buildings and Facilities Reserve Fund being committed. General Purpose and Administration Meeting Minutes – October 6, 2025