General Purpose and Administration Committee

THAT this Council enter into a closed session to discuss personal matters about an identifiable individual, including municipal employees pursuant to Section 239(2)(b) of the Municipal Act and to discuss labour relations or employee negotiations pursuant to Section 239 (2)(d) of the Municipal Act, 2001. with respect to Union Negotiations.

THAT this Council return to open session at 12:51 PM

THAT staff be directed to commence bargaining negotiations with CUPE Local 1785-01 and report back negotiation outcomes.

THAT the delegation by Carey Nicholson, of Theatre on the Ridge regarding the 10th season celebration and summer happenings at the Scugog Shores Museum, be received.

THAT the presentation by Meghan McLeod, of Oak Ridges Hospice regarding the 6th Annual Hike for Hospice on June 4, 2023 in Palmer Park, be received.

General Purpose and Administration Meeting Minutes – May 8, 2023 1. THAT the delegation from Karey Anne Large, Scugog Chamber of Commerce for Exclusive Use of Palmer Park for the Scugog Chamber of Commerce Beer Festival, be received; 2. THAT the Township of Scugog approve the exclusive use of Palmer Park for the Scugog Chamber of Commerce Beer Festival on August 11-12, 2023 and supports the event as an event of Municipal Significance, which will include musical entertainment up to 11:00 p.m.; and 3. THAT the following exemptions from the Municipal Alcohol Policy be approved:  Relief from section 9.8 that drinks be served in a paper or plastic cup, to permit the organizers to sell and serve beer in a commemorative glass beer steins; and  Relief from section 9.10 that beer and coolers are not to exceed 5% alcohol content, to permit the organizers to sell craft beer that can typically exceed 5% alcohol content.

THAT the items listed under Section 10, Consent Agenda, be approved, save and except items 10.1.1, 10.1.2, 10.1.7, and 10.2.1.

1. THAT Report FIN-2023-014, Building Permit Fees Annual Report for 2022, be received.

1. THAT Report FIN-2023-020, 2023 Capital Closing Report – 23A – March 31, 2023, be received; 2. THAT the Capital Projects listed in Attachment 1 be approved for closure; 3. THAT the over budget transfer from the Municipal Project Reserve in the amount of $9,227.42 related to the Replacement Municipal Office Phone, and from the Vehicle & Equipment Reserve Fund in the amount of $13,945.59 related to the Recreation Truck Replacement be approved; 4. THAT the unspent funds totaling $141,293.04 remaining in capital accounts identified in Attachment 1 be uncommitted from their respective reserve and reserve funds; and 5. THAT the unspent funds totaling $23,684.16 remaining in capital accounts identified in Attachment 1 be uncommitted from their respective contributors.

THAT the correspondence from The Town of Ajax regarding a resolution passed in regards to Establishing a Provincial Short Term Rental System, be endorsed by Council.

THAT the proclamations issued by the Mayors office for the month of May, 2023, be received.

1. THAT the Township remain status quo in regards to our Tree and Bench program; and 2. FURTHER THAT staff be directed to review both the tree and bench programs, as well as the park naming policy with consideration to broaden the opportunity for memorial recognition.

THAT this meeting be adjourned. General Purpose and Administration Meeting Minutes – May 8, 2023

THAT the presentation by Glen Macfarlane, Region of Durham, Rural Economic Development Specialist, Invest Durham, regarding the Scugog Online Business Toolkit, be received; and 2. THAT Report DEV-2023-015, Scugog Online Business Toolkit, be received.