Council Meeting

THAT the presentation by Larry Doble of the Greenbank Hall and Park Board, regarding the LED Light Project at Ianson Park Baseball Field, be received; and THAT Council endorse a letter of support for Greenbank Hall and Park Board to pursue grant opportunities for this project.

THAT the items listed under Section 10, Adoption of Minutes of Previous Meetings, Reports, Correspondence and By-Laws, all be approved and passed under Consent Agenda, save and except items 10.1.7, 10.1.8, 10.1.10, 10.1.11, 10.1.12, 10.2.1, 10.2.2, 10.2.3, and 10.4.1

THAT the Minutes of the Scugog Economic Advisory Committee Meeting held November 1, 2024 be received for information, save and except the following recommendations THAT Staff speak with and ask Mayor Wotten to extend an invitation to the Mayor's of Uxbridge and Brock to consider developing a North Durham Economic Development Advisory Committee, starting in 2026; and THAT an invitation be extended to the Mayor's of Uxbridge and Brock to attend a future Scugog Economic Development Advisory Committee meeting to discuss this idea, which shall be endorsed. AND THAT the 2025 Economic Development Advisory Committee Work Plan be endorsed by Council; and THAT the budget request of $5,000 be received by Council and

THAT the Minutes of the Scugog Heritage Advisory Committee Meeting held Nov 6, 2024 be received for information, save and except the following recommendations THAT this committee requests staff to investigate the removal and replacement of the broken “Lake Scugog” sign on the Port Perry Boardwalk, which shall be endorsed. AND THAT the Heritage Advisory Committee shall meet on (the first Tuesday of) January 7, February 4, March 4, April 1, May 6, June 3, September 2, October 7 and November 4 at 2:00 pm for the year 2025, which shall be endorsed.

THAT the Minutes of the Scugog Accessibility Diversity Inclusion and Diversity Advisory Committee Meeting held November 13, 2024 be received for information, save and except the following recommendations THAT the SADIE committee requests an additional $500.00 be included in the 2025 SADIE operating budget making the total request $2,500.00, which shall be

THAT the Minutes of the Scugog Housing Advisory Committee Meeting held November 14, 2024 be received for information, save and except the following recommendations THAT the Scugog Housing Advisory Committee shall meet on (the 2nd Thursday) January 9, March 13, May 8, September 11 and November 13 at 2:00 pm for the year 2025; and THAT the Committee request Councils approval of the additional working group Advisory Committee meeting dates on February 13, April 10, June 12, October 9, 2025 at 2:00 pm; and THAT the working group be comprised of the full committee composition, which shall be permitted, during the working group meeting dates as noted above, which shall be endorsed.

THAT the Minutes of the Port Perry Business Improvement Area Board Meeting held November 13, 2024 be received for information, save and except the recommendations THAT the resignation from Jennifer Noble as chair be received; and THAT the nomination of Joanne Callery as chair be received; AND THAT the nomination of Bill Minors as vice-chair be received, which shall be endorsed.

T HAT Report DEV-2024-040, New Animal Shelter Update, be received.

T HAT Report PWIS-2024-018, 1647 Reach Street Roof Replacement – Contract Award, be received; and T HAT the contract for Q2024-01 Roof Replacement and Repairs – 1647 Reach Street, in the amount of $50,400.00, be awarded to T. Hamilton & Son Roofing Inc. THAT additional funding not to exceed $31,238 be allocated to Capital Account No. 20-60-120-922050-7377 from the Facility and Building Reserve

THAT staff be directed to investigate submitting an application and submitting a request to meet with the Minister of Transportation at ROMA in order to discuss the matter of cost relief as it relates to the construction of the Greenbank Pedestrian signalization.

THAT staff be directed to engage CIMA to review the ‘Greenbank Pedestrian Crossing Treatment Assessment and Review,’ Final Report dated December 4, 2019, prepared for the Ministry of Transportation Ontario, Central Region. The consultant shall review the Mid-block Pedestrian Signal (MPS) option including cost estimates and provide a rationale for the significant as-constructed cost increase. THAT CIMA further be requested to complete a review of the recently completed signalized intersection at Scugog Line 6 and Highway 7/12; as it relates to turning movements of Grain Trucks to and from the grain terminal, as well as other large commercial trucks. The review shall take into consideration the significant number of large tractors/ combines using the intersection and as well the integration of the Provincial Cycling Route that transits the intersection. THAT staff be further directed to follow up on the Community Safety Zone Notice of Motion dated June 29, 2023, to the MTO for Highway 7A/ Scugog Street through the Urban Area of Port Perry, seeking a Community Safety Zone from Old Simcoe Road to Simcoe Street in conjunction with an active transportation review to understand the movements of vulnerable users and interactions within this important Provincial Corridor.

THAT staff come back to council with a cost estimate on the CIMA reviews AND THAT Staff reach out MTO for a detailed cost breakdown on the tender.

THAT Report PWIS-2024-019, MTO Scugog Agreement – Cragg Road Greenbank Pedestrian Crossing Construction Cost Update, be received; and, THAT Staff reach out to the MTO for a detailed cost breakdown on the tender associated with this project; and, THAT the Minister of Transportation be requested to provide cost relief to the Township of Scugog; and, THAT Council impart the construction cost variance to the Durham Region Member of Provincial Parliament to lobby MTO for cost relief on behalf of the Township of Scugog; and, THAT staff be directed to investigate an application in order to submit a request to meet with the Minister of Transportation at the 2025 ROMA Conference in order to discuss the matter of cost relief as it relates to the construction of the Greenbank Pedestrian signalization; and, THAT staff be directed to engage CIMA with respect to conducting a review of the ‘Greenbank Pedestrian Crossing Treatment Assessment and Review,’ Final Report dated December 4, 2019, prepared for the Ministry of Transportation Ontario, Central Region. The review should be focused on the Mid-block Pedestrian Signal (MPS) option including cost estimates and associated rationale for the significant as-constructed cost increase; and, THAT staff engage CIMA to also conduct a review of the recently completed signalized intersection at Scugog Line 6 and Highway 7/12, as it relates to turning movements of Grain Trucks to and from the grain terminal, as well as other large commercial trucks. T

THAT By-Law 52-24 be read and passed this 25th day of November, 2024, and the Mayor and Clerk are hereby directed to sign same and affix the Corporate seal thereto.

THAT By-Law 55-24 confirming the proceedings of the regular meeting of Council held Monday, November 25, 2024, be read and passed this 25 day of November, 2024, and the Mayor and Clerk are hereby directed to sign same and affix the Corporate seal thereto.

THAT this meeting be adjourned.

THAT the Minutes of the Scugog Accessibility Diversity Inclusion and Diversity Advisory Committee Meeting held November 13, 2024 be received for information, save and except the following recommendations Council Meeting Minutes – November 25, 2024 THAT the SADIE committee requests an additional $500.00 be included in the 2025 SADIE operating budget making the total request $2,500.00, which shall be

THAT the Minutes of the Scugog Housing Advisory Committee Meeting held November 14, 2024 be received for information, save and except the following recommendations Council Meeting Minutes – November 25, 2024 THAT the Scugog Housing Advisory Committee shall meet on (the 2nd Thursday) January 9, March 13, May 8, September 11 and November 13 at 2:00 pm for the year 2025; and THAT the Committee request Councils approval of the additional working group Advisory Committee meeting dates on February 13, April 10, June 12, October 9, 2025 at 2:00 pm; and THAT the working group be comprised of the full committee composition, which shall be permitted, during the working group meeting dates as noted above, which shall be endorsed.

1. THAT Report PWIS-2024-019, MTO Scugog Agreement – Cragg Road Greenbank Pedestrian Crossing Construction Cost Update, be received; and, 2. THAT Staff reach out to the MTO for a detailed cost breakdown on the tender associated with this project; and, Council Meeting Minutes – November 25, 2024 3. THAT the Minister of Transportation be requested to provide cost relief to the Township of Scugog; and, 4. THAT Council impart the construction cost variance to the Durham Region Member of Provincial Parliament to lobby MTO for cost relief on behalf of the Township of Scugog; and, 5. THAT staff be directed to investigate an application in order to submit a request to meet with the Minister of Transportation at the 2025 ROMA Conference in order to discuss the matter of cost relief as it relates to the construction of the Greenbank Pedestrian signalization; and, 6. THAT staff be directed to engage CIMA with respect to conducting a review of the ‘Greenbank Pedestrian Crossing Treatment Assessment and Review,’ Final Report dated December 4, 2019, prepared for the Ministry of Transportation Ontario, Central Region. The review should be focused on the Mid-block Pedestrian Signal (MPS) option including cost estimates and associated rationale for the significant as-constructed cost increase; and, 7. THAT staff engage CIMA to also conduct a review of the recently completed signalized intersection at Scugog Line 6 and Highway 7/12, as it relates to turning movements of Grain Trucks to and fro