General Purpose and Administration Committee

THAT the delegation by Marion Meyers, Scugog Arts, regarding the Federal Grant Funding Application Suppport, be received.

THAT Staff be directed to draft a letter of support for the Scugog Arts Festival Grant Application.

THAT the items listed under Section 7, Reports, and Correspondence, all be approved and passed under Consent Agenda, save and except items 7.1.4, 7.1.5, 7.1.6, and 7.1.10.

T HAT Report FIN-2026-015, 2025 Operating Surplus, be received for information; T HAT $400,000 of the 2025 operating surplus be transferred to the Municipal Projects Reserve to offset part of the estimated cost of the new ERP software that will be required to maintain the operations of the Township’s financial systems; and, T HAT the remaining $88,000 of the 2025 operating surplus be transferred as per the Reserve Fund Policy approved by Council on December 10, 2018 as follows: 20% to Roads and Other Infrastructure Reserve Fund - $17,600 25% to Vehicles & Equipment Reserve Fund - $22,000 25% to Building and Facilities Reserve Fund - $22,000 25% to Municipal Projects Reserve - $22,000 5% to Major Facilities Reserve Fund - $4,400

T HAT Report FIN-2026-017, Operating Results – April 30, 2026, be received for information.

T HAT Report FIN-2026-018, 26A – Capital Closing Report – April 30, 2026, be received for information; and, T HAT the Capital Projects listed in Attachment 1 be approved for closure; T HAT additional funding from the respective reserve and reserve funds be approved for all capital projects that were overbudget; THAT budgeted and unutilized funding totaling $1,118,750.68 remaining in capital accounts identified in Attachment 1 be uncommitted from their respective reserve and reserve funds; and THAT budgeted and uncollected funding totalling $3,898,250.73 remaining in capital accounts identified in Attachment 1 be uncommitted from their respective contributors.

That Report PWR-2026-025, 2026 Canada Day Celebrations Update, be received for information; and, That the requirement to submit a Criminal Background Check in By-law 48-14 and By-law 19-15 for the Canada Day vendors be waived.

T HAT Report CAO-2026-003, Municipal Service Agreement Extension – OLG and the Township of Scugog, be received for information; and, T HAT the Mayor and Clerk are authorized to execute the Municipal Service Agreement Extension between the Ontario Lottery and Gaming Corporation and the Township of Scugog, together with any other documents necessary to give effect to such Agreement.

T HAT Report FIN-2026-016, Replacement of ERP System – Preliminary Investigation, be received for information; T HAT a capital project be created for the initial research in ERP options and hiring the of a consulting firm to assist with the project; THAT the $100,000 identified in the Finance Department’s 2026 operating budget as an allocation to the Municipal Projects Reserve be reallocated to finance this initial phase of the software replacement capital project; and, T HAT staff be directed to work with the Township of Uxbridge and the Township of Brock to facilitate cost sharing of common tasks.

T HAT Report FIRE-2026-006, Kennels and On Farm Diversified Uses, be received for information; and, T HAT Council approve the proposed amendment to Kennel By-law 86-08 to permit site-specific exemptions to the minimum setback requirement for Boarding Kennels approved through the Township’s On-Farm Diversified Use (OFDU) process and identified in Schedule “A” of the amending by-law.

T HAT Report PWR-2026-024, CPR-C and AED Training for Scugog Residents, be received for information; and, T HAT Council approve $1,660 to be funded from the 2026 operating budget.

T HAT Report PWR-2026-027, be received; and, T HAT additional funding be allocated to Capital Account No. 20-60-425-923035-7377 Old Simcoe Road Rehabilitation Design from Queen Street to Reach Street, not to exceed $63,800 from the DC - Engineering Reserve Fund. THAT additional funding be allocated to Capital Account No. 20-60-425-923035-7377 Old Simcoe Road Rehabilitation Design from Queen Street to Reach Street, not to exceed $63,800 from the Road Reserve Fund.

T HAT Report FIN-2026-019, Reinstatement of Capital Project – 2024 Bill Lishman Memorial Sculpture Base, be received for information; and, T HAT the capital project be reinstated with $30,000 in funding from the Municipal Projects Reserve.

THAT this meeting be adjourned.

THAT the delegation by Marion Meyers, Scugog Arts, regarding the Federal Grant Funding Application Support, be received.

THAT the items listed under Section 7, Reports, and Correspondence, all be approved and passed under Consent Agenda, save and except items 7.1.1, 7.1.3, 7.1.4, 7.1.5, 7.1.6, 7.1.7, 7.1.9 and 7.1.10.

1. THAT Report FIN-2026-015, 2025 Operating Surplus, be received for information; 2. THAT $400,000 of the 2025 operating surplus be transferred to the Municipal Projects Reserve to offset part of the estimated cost of the new ERP software that will be required to maintain the operations of the Township’s financial systems; and, 3. THAT the remaining $88,000 of the 2025 operating surplus be transferred as per the Reserve Fund Policy approved by Council on December 10, 2018, as follows: a. 20% to Roads and Other Infrastructure Reserve Fund - $17,600 b. 25% to Vehicles & Equipment Reserve Fund - $22,000 c. 25% to Building and Facilities Reserve Fund - $22,000 d. 25% to Municipal Projects Reserve - $22,000 e. 5% to Major Facilities Reserve Fund - $4,400