Council Meeting

this Council enter into a closed session to discuss personal matters about an identifiable individual, including municipal employees pursuant to Section 239(2)(b) of the Municipal Act and to discuss labour relations or employee negotiations pursuant to Section 239 (2)(d) of the Municipal Act, 2001, AND THAT this Council enter into a closed session to discuss litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, pursuant to Section 239(2)(e) of the Municipal Act, 2001, and to discuss advise that is subject to solicitor-client privilege, including communications necessary for that purpose, pursuant to Section 239(2)(f) with respect to proposed resolution of OLT appeal, Port Perry Downtown Community Improvement Plan.

the recommendations contained in the confidential report by Mr. J. Mark Joblin be endorsed.

the items listed under Section 10, Consent Agenda, be approved, save and except items 10.1.9, 10.1.10, 10.1.11, 10.1.12, 10.1.13, 10.1.14, 10.1.17, 10.2.1, 10.2.4, 10.2.5 and 10.3.1.

the Closed Session Minutes of the Council Meeting held June 26, 2023, be adopted.

the Closed Session Minutes of the Special Council Meeting held August 30, 2023, be adopted.

the Minutes of the Council Meeting held June 26, 2023, be adopted.

the Minutes of the Special Council Meeting held July 5, 2023, be adopted.

the Minutes of the Special Council Meeting held July 31, 2023, be adopted.

the Minutes of the Special Council Meeting held August 30, 2023, be adopted.

the General Purpose and Administrative Committee Minutes held September 11, 2023, be approved.

the Planning and Community Affairs Committee Meeting held September 18, 2023, be adopted.

the Minutes of the Port Perry Business Improvement Area Committee Board Meeting held July 19, 2023 be received.

the Minutes of the Port Perry Business Improvement Area Committee Board Meeting held August 16, 2023 be received.

Report FIN-2023-028, Operating Results – August 31, 2023, be received.

Report FIN-2023-0 29 , 2023 Capital Closing Report – 23B – August 31, 2023, be received; and THAT the Capital Projects listed in Attachment 1 be approved for closure; THAT budget totaling $9,394.77 from Municipal Project Reserve be transferred to the following over budget capital projects $4,610.75 to Capital Projects as Result of IT Strategy; $2,447.50 to Customer Service Tracking Software; and $1,587.91 to Automated Vehicle Location Equipment; and $748.60 to Blackstock Arena Replacement - Grant Application 2, be approved; THAT budget totaling $11,651.21 from System & Security Contingency Reserve be transferred to the following over budget capital projects: $10,707.49 to Customer Service Tracking Software; and $943.72 to Cellular Reception & Internet Software, be approved; THAT budget totaling $5,956.74 from Parkland Reserve fund be transferred to the following over budget capital project: $5,956.74 to Palmer Park Drainage, be approved; THAT the budgeted funds totaling $2,587,516.12 remaining in capital accounts identified in Attachment 1 be uncommitted from their respective reserve and reserve funds THAT the budgeted grant funding totaling $16,200.97 remaining in capital accounts identified in Attachment 1 be uncommitted from their respective contributors.

By-Law No. 48-23, be read a First, Second, and Third time and finally passed this 25th day of September, 2023, and the Mayor and Clerk are hereby directed to sign same and affix the Corporate seal thereto.

By-Law No. 49-23, be read a First, Second, and Third time and finally passed this 25th day of September, 2023, and the Mayor and Clerk are hereby directed to sign same and affix the Corporate seal thereto.

By-Law No. 50-23, be read a First, Second, and Third time and finally passed this 25th day of September, 2023, and the Mayor and Clerk are hereby directed to sign same and affix the Corporate seal thereto.

the Minutes of the Scugog Heritage Advisory Committee Meeting held September 5, 2023 be approved, save and except all but item 4.5 of the minutes, the request that a Heritage Value Statement be generated for the Port Perry Fairgrounds located at 15835 Old Simcoe Rd, Port Perry; and THAT the cost for the Heritage Value Statement be allocated to the Heritage Committee’s 2023 Operating Budget, which shall be directed to staff for consideration.

the Minutes of the Scugog Heritage Advisory Committee Meeting held September 5, 2023 be approved, including 4.5.

the Minutes of the Scugog Environmental and Climate Change Advisory Committee Meeting held September 6, 2023 be approved, save and except, the request for staff to reach out to KRCA to investigate and suggest treatment options for Japanese Knotweed at the specified Township location, which shall be endorsed; and THAT the request of the SECCAC for $10,000 to be allocated in the capital budget to be used towards the Invasive Species Mitigation, be directed to staff for consideration.

the Minutes of the Healthy Lake Scugog Steering Committee Meeting held September 13, 2023 be approved.

the Minutes of the Scugog Housing Advisory Committee Meeting held September 14, 2023 be approved, save and except; the recommendation; THAT the Housing Advisory Committee host an information session on October 25 from 1:00pm to 4:00pm at the Scugog Memorial Library called the "North Durham Housing Crisis Information Session" to discuss and create awareness of the housing needs in the North Durham communities, which shall be endorsed.

the Minutes of the Scugog Community Grants Committee Meeting held September 18, 2023 be approved, save and except; THAT the recommendations to provide grants to the Scugog Lake Stewards, the Bakersville Animated Gingerbread Village group, the Durham Region Federation of Agriculture, and the Royal Canadian Legion Branch 419 Port Perry, for 2023 events, which shall be endorsed.

the Minutes of the Port Perry Business Improvement Area Committee Board Meeting held June 21, 2023 be received.

the Minutes of the Port Perry Business Improvement Area Committee Board Meeting held September 12, 2023 be received, save and except resolutions 23-34 and 23-35 which shall be

resolutions 23-34 and 23-35 in the minutes on the BIA from September 12, 2023 be

Report COMS-202-013, Lee House Restoration– Contract Award, be received; THAT the contract for Q2023-02 – Restoration of Lee House c. 1865, in the amount of $87,500.00 (excluding HST), be awarded to Image Restoration; and THAT additional funding not to exceed $12,570.00 be allocated to Capital Account No. 50-300-300-90000-2358, from the Facility and Building Reserve.

Report PWIS-2023-018, Lake Scugog Enhancement Project – Tender Results, be received; THAT the contract for S2023-23 – Lake Scugog Enhancement Project, not be awarded; THAT staff be directed to review options for the project with the partners of the Memorandum of Understanding including the Healthy Lake Scugog Steering Committee, Kawartha Conservation and Scugog Lake Stewards and Councillor McDougall as the Council representative and report back to Council on recommendations by February 26th, 2024; THAT staff be directed to continue with the tendering and construction of the Oil Grit Separator at the Baawating outlet at an estimated cost of $155,000.

Report CAO-2023-011, Old Mill Parameters for Future Investments, be received; THAT Council approve the request from S.A. Sutcliffe to support the creation of a registered charitable organization for the purpose of the restoration and revitalization of the Port Perry Grain Elevator and its site; THAT the Mayor provide a letter of support for the application as a charitable organization; THAT subject to the successful application of the registered charitable organization, the registered charitable organization be responsible to coordinate, undertake and manage any work required to preserve the Old Mill at no cost to the Township; THAT the registered charitable organization and the Township enter into an agreement to outline the parameters for construction, operation and responsibilities consistent with this report documenting the project and liabilities and who is responsible for what, subject to approval of the Township Solicitor, the Director of Development Services, the CBO and the CAO; THAT the proposed concept plan for each stage be brought to Council for approval before any work commences on that stage; THAT any work required to preserve the Old Mill be reviewed with the Director of Development Services, the CBO and the CAO; THAT Council reaffirm the Old Mill be retained in Township ownership.

the correspondence from Douglass Moffatt, Co-chair and Dr. Bill Eull, Co-Chair, on behalf of the Bill Lishman Memorial Group, a subcommittee of Scugog Council for the Arts, be received, AND THAT the Bill Lishman Memorial Group be invited to present at the next committee meeting.

Council has approved a Terms of Reference (Council Resolution CR-2023-128 on April 3, 2023) for a Tourism Advisory Committee; and WHEREAS the composition of the Committee shall be comprised of, in part: ten (10) voting members, 1 of which shall be a member of Council, 1 representative from the Scugog Chamber of Commerce, 1 representative from the Port Perry BIA, 1 business owner or lake based tourism operator, 1 representative from the Arts Community, 1 representative from MSIFN, and 4 citizen members to be selected by Council; and WHEREAS the Terms of Reference provides that Council may, at its discretion, at least annually, review the composition of the Committee to ensure that it is representative of their mandate and is working effectively. Council can, with or without the advice of the Committee, make changes to the composition of the committee to ensure Committee effectiveness; and WHEREAS the Mississaugas of Scugog Island First Nation Council has formally requested the appointment of a second representative and this Council deems it appropriate to accede to this request; NOW THEREFORE BE IT RESOLVED THAT the composition of the Tourism Advisory Committee be increased by an additional representative of the MSFIN; and THAT the MSFIN be represented by Josh McIlmoyle as a representative of MSIFN and Ross Lomas as a representative for Noozhoo Nookiyan Limited Partnership (NNLP)

this Council moves to suspend the rules of procedure to allow for a notice of motion to be introduced.

IT BE RESOLVED THAT Council directs staff to request approval from the CRA to delete the old owners and add the new owners of The Corporation of the Township of Scugog onto the CRA accounts; THAT the following individuals are removed as owners on The Corporation of the Township of Scugog CRA accounts: Paul Allore, (Previous) Chief Administrative Officer; Mark Berney, Fire Chief; Trena Debruijn, (Previous) Director of Finance / Treasurer; Terri L Nesbitt, (Previous) Manager of Finance / Deputy Treasurer; John Paul Newman, (Previous) Clerk / Director of Corporate Services; and Dianne C Valentim, (Previous) Director of Finance / Treasurer; THAT the following individuals are added as owners on The Corporation of the Township of Scugog CRA accounts: Ken Nix, Chief Administrative Officer; Laura Barta, Director of Finance / Treasurer; and Sarah Durward, Manager of Finance / Deputy Treasurer.

By-Law No. 51-23, be read a First, Second, and Third time and finally passed this 25th day of September, 2023, and the Mayor and Clerk are hereby directed to sign same and affix the Corporate seal thereto.

this meeting be adjourned.

THAT this Council enter into a closed session to discuss personal matters about an identifiable individual, including municipal employees pursuant to Section 239(2)(b) of the Municipal Act and to discuss labour relations or employee negotiations pursuant to Section 239 (2)(d) of the Municipal Act, 2001, AND THAT this Council enter into a closed session to discuss litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, pursuant to Section 239(2)(e) of the Municipal Act, 2001, and to discuss advise that is subject to solicitor-client privilege, including communications necessary for that purpose, pursuant to Section 239(2)(f) with respect to proposed resolution of OLT appeal, Port Perry Downtown Community Improvement Plan.

THAT the recommendations contained in the confidential report by Mr. Mark J Joblin be endorsed.

THAT the items listed under Section 10, Consent Agenda, be approved, save and except items 10.1.9, 10.1.10, 10.1.11, 10.1.12, 10.1.13, 10.1.14, 10.1.17, 10.2.1, 10.2.4, 10.2.5 and 10.3.1.

THAT the Closed Session Minutes of the Special Council Meeting held August 30, 2023, be adopted.

THAT the Minutes of the Council Meeting held June 26, 2023, be adopted.

THAT the Minutes of the Special Council Meeting held July 5, 2023, be adopted.

THAT the Minutes of the Special Council Meeting held July 31, 2023, be adopted.

THAT the Minutes of the Special Council Meeting held August 30, 2023, be adopted.

THAT the General Purpose and Administrative Committee Minutes held September 11, 2023, be approved.

THAT the Planning and Community Affairs Committee Meeting held September 18, 2023, be adopted.

THAT the Minutes of the Port Perry Business Improvement Area Committee Board Meeting held July 19, 2023 be received.

THAT the Minutes of the Port Perry Business Improvement Area Committee Board Meeting held August 16, 2023 be received.

1. THAT Report FIN-2023-028, Operating Results – August 31, 2023, be received.

1. THAT Report FIN-2023-029, 2023 Capital Closing Report – 23B – August 31, 2023, be received; and 2. THAT the Capital Projects listed in Attachment 1 be approved for closure; 3. THAT budget totaling $9,394.77 from Municipal Project Reserve be transferred to the following over budget capital projects o $4,610.75 to Capital Projects as Result of IT Strategy; o $2,447.50 to Customer Service Tracking Software; and o $1,587.91 to Automated Vehicle Location Equipment; and o $748.60 to Blackstock Arena Replacement - Grant Application 2, be approved; 4. THAT budget totaling $11,651.21 from System & Security Contingency Reserve be transferred to the following over budget capital projects: o $10,707.49 to Customer Service Tracking Software; and o $943.72 to Cellular Reception & Internet Software, be approved; 5. THAT budget totaling $5,956.74 from Parkland Reserve fund be transferred to the following over budget capital project: o $5,956.74 to Palmer Park Drainage, be approved; 6. THAT the budgeted funds totaling $2,587,516.12 remaining in capital accounts identified in Attachment 1 be uncommitted from their respective reserve and reserve funds 7. THAT the budgeted grant funding totaling $16,200.97 remaining in capital accounts identified in Attachment 1 be uncommitted from their respective contributors.

THAT By-Law No. 48-23, be read a First, Second, and Third time and finally passed this 25th day of September, 2023, and the Mayor and Clerk are hereby directed to sign same and affix the Corporate seal thereto.

THAT By-Law No. 49-23, be read a First, Second, and Third time and finally passed this 25th day of September, 2023, and the Mayor and Clerk are hereby directed to sign same and affix the Corporate seal thereto.

THAT By-Law No. 50-23, be read a First, Second, and Third time and finally passed this 25th day of September, 2023, and the Mayor and Clerk are hereby directed to sign same and affix the Corporate seal thereto.

1. THAT the Minutes of the Scugog Heritage Advisory Committee Meeting held September 5, 2023 be approved, save and except all but item 4.5 of the minutes, the request that a Heritage Value Statement be generated for the Port Perry Fairgrounds located at 15835 Old Simcoe Rd, Port Perry; and 2. THAT the cost for the Heritage Value Statement be allocated to the Heritage Committee’s 2023 Operating Budget, which shall be directed to staff for consideration.

1. THAT the Minutes of the Scugog Heritage Advisory Committee Meeting held September 5, 2023 be approved, including 4.5.

1. THAT the Minutes of the Scugog Environmental and Climate Change Advisory Committee Meeting held September 6, 2023 be approved, save and except, the request for staff to reach out to KRCA to investigate and suggest treatment options for Japanese Knotweed at the specified Township location, which shall be endorsed; and 2. THAT the request of the SECCAC for $10,000 to be allocated in the capital budget to be used towards the Invasive Species Mitigation, be directed to staff for consideration.

THAT the Minutes of the Healthy Lake Scugog Steering Committee Meeting held September 13, 2023 be approved.

THAT the Minutes of the Scugog Housing Advisory Committee Meeting held September 14, 2023 be approved, save and except; the recommendation; THAT the Housing Advisory Committee host an information session on October 25 from 1:00pm to 4:00pm at the Scugog Memorial Library called the "North Durham Housing Crisis Information Session" to discuss and create awareness of the housing needs in the North Durham communities, which shall be endorsed.

THAT the Minutes of the Scugog Community Grants Committee Meeting held September 18, 2023 be approved, save and except; THAT the recommendations to provide grants to the Scugog Lake Stewards, the Bakersville Animated Gingerbread Village group, the Durham Region Federation of Agriculture, and the Royal Canadian Legion Branch 419 Port Perry, for 2023 events, which shall be endorsed.

THAT the Minutes of the Port Perry Business Improvement Area Committee Board Meeting held June 21, 2023 be received.

THAT the Minutes of the Port Perry Business Improvement Area Committee Board Meeting held September 12, 2023 be received, save and except resolutions 23-34 and 23-35 which shall be

THAT resolutions 23-34 and 23-35 in the minutes on the BIA from September 12, 2023 be

1. THAT Report COMS-202-013, Lee House Restoration– Contract Award, be received; 2. THAT the contract for Q2023-02 – Restoration of Lee House c. 1865, in the amount of $87,500.00 (excluding HST), be awarded to Image Restoration; and 3. THAT additional funding not to exceed $12,570.00 be allocated to Capital Account No. 50-300-300-90000-2358, from the Facility and Building Reserve.

1. THAT Report PWIS-2023-018, Lake Scugog Enhancement Project – Tender Results, be received; 2. THAT the contract for S2023-23 – Lake Scugog Enhancement Project, not be awarded; 3. THAT staff be directed to review options for the project with the partners of the Memorandum of Understanding including the Healthy Lake Scugog Steering Committee, Kawartha Conservation and Scugog Lake Stewards and Councillor McDougall as the Council representative and report back to Council on recommendations by February 26th, 2024; 4. THAT staff be directed to continue with the tendering and construction of the Oil Grit Separator at the Baawating outlet at an estimated cost of $155,000.

1. THAT Report CAO-2023-011, Old Mill Parameters for Future Investments, be received; 2. THAT Council approve the request from S.A. Sutcliffe to support the creation of a registered charitable organization for the purpose of the restoration and revitalization of the Port Perry Grain Elevator and its site; 3. THAT the Mayor provide a letter of support for the application as a charitable organization; 4. THAT subject to the successful application of the registered charitable organization, the registered charitable organization be responsible to coordinate, undertake and manage any work required to preserve the Old Mill at no cost to the Township; 5. THAT the registered charitable organization and the Township enter into an agreement to outline the parameters for construction, operation and responsibilities consistent with this report documenting the project and liabilities and who is responsible for what, subject to approval of the Township Solicitor, the Director of Development Services, the CBO and the CAO; 6. THAT the proposed concept plan for each stage be brought to Council for approval before any work commences on that stage; 7. THAT any work required to preserve the Old Mill be reviewed with the Director of Development Services, the CBO and the CAO; 8. THAT Council reaffirm the Old Mill be retained in Township ownership.

WHEREAS Council has approved a Terms of Reference (Council Resolution CR-2023-128 on April 3, 2023) for a Tourism Advisory Committee; and WHEREAS the composition of the Committee shall be comprised of, in part: ten (10) voting members, 1 of which shall be a member of Council, 1 representative from the Scugog Chamber of Commerce, 1 representative from the Port Perry BIA, 1 business owner or lake based tourism operator, 1 representative from the Arts Community, 1 representative from MSIFN, and 4 citizen members to be selected by Council; and WHEREAS the Terms of Reference provides that Council may, at its discretion, at least annually, review the composition of the Committee to ensure that it is representative of their mandate and is working effectively. Council can, with or without the advice of the Committee, make changes to the composition of the committee to ensure Committee effectiveness; and WHEREAS the Mississaugas of Scugog Island First Nation Council has formally requested the appointment of a second representative and this Council deems it appropriate to accede to this request; NOW THEREFORE BE IT RESOLVED THAT the composition of the Tourism Advisory Committee be increased by an additional representative of the MSFIN; and THAT the MSFIN be represented by Josh McIlmoyle as a representative of MSIFN and Ross Lomas as a representative for Noozhoo Nookiyan Limited Partnership (NNLP)

THAT this Council moves to suspend the rules of procedure to allow for a notice of motion to be introduced.

LET IT BE RESOLVED THAT Council directs staff to request approval from the CRA to delete the old owners and add the new owners of The Corporation of the Township of Scugog onto the CRA accounts; THAT the following individuals are removed as owners on The Corporation of the Township of Scugog CRA accounts:  Paul Allore, (Previous) Chief Administrative Officer;  Mark Berney, Fire Chief;  Trena Debruijn, (Previous) Director of Finance / Treasurer;  Terri L Nesbitt, (Previous) Manager of Finance / Deputy Treasurer;  John Paul Newman, (Previous) Clerk / Director of Corporate Services; and  Dianne C Valentim, (Previous) Director of Finance / Treasurer; THAT the following individuals are added as owners on The Corporation of the Township of Scugog CRA accounts:  Ken Nix, Chief Administrative Officer;  Laura Barta, Director of Finance / Treasurer; and  Sarah Durward, Manager of Finance / Deputy Treasurer.

THAT By-Law No. 51-23, be read a First, Second, and Third time and finally passed this 25th day of September, 2023, and the Mayor and Clerk are hereby directed to sign same and affix the Corporate seal thereto.

THAT this meeting be adjourned.

THAT the Closed Session Minutes of the Council Meeting held June 26, 2023, be adopted.

THAT the correspondence from Douglass Moffatt, Co-chair and Dr. Bill Eull, Co-Chair, on behalf of the Bill Lishman Memorial Group, a subcommittee of Scugog Council for the Arts, be received, AND THAT the Bill Lishman Memorial Group be invited to present at the next committee meeting.