Council Meeting

this Council enter into a closed session to discuss: personal matters about an identifiable individual, including municipal employees pursuant to Section 239(2)(b) of the Municipal Act; and proposed or pending acquisitions or dispositions of land by the municipality or local board Section 239(2)(c) of the Municipal Act. Related to the following items:

the resignations of John Lucyk and Martha Casson from the Scugog Housing Advisory Committee be received; THAT James Lusted and Kristen Soutar be appointed to the Scugog Housing Advisory Committee for the remainder of the 2022-2026 term; THAT James Kamstra and Kat Senyk be appointed to the Scugog Environmental and Climate Change Advisory Committee for the remainder of the 2022-2026 term; THAT the Scugog Environmental and Climate Change Advisory Committee terms of reference be updated to state that “the Committee shall be comprised of eight (8) voting members, one (1) which shall be a member of Council; THAT the resignations of Ali Shaker, Jill Thompson and Candace Morgan from the Scugog Accessibility, Diversity, Inclusion and Equity Advisory Committee be received; THAT the change of appointment, of the MSIFN representative, Ross Martins-Lomas to the Scugog Tourism Advisory Committee be received; and THAT staff proceed to re-advertise for the Community Grants Committee and Scugog Accessibility, Diversity, Inclusion and Equity Advisory Committee (SADIE).

the Mountjoy Road allowance between Townline and East Quarter Line, be declared as surplus to the Township’s needs; and THAT staff be directed to proceed with the process for land disposition as outlined within the Land Sale Policy.

t he presentation by Matthew Haire, BDO, regarding the 2022 Financial Statements, be received; THAT Report FIN-2023-022, 2022 Draft Consolidated Financial Statements, be received; THAT the 2022 Draft Consolidated Financial Statements be approved; and THAT BDO be appointed as the Township of Scugog auditors for the 2023 year.

the delegation from Patricia Conlin be received.

the presentation by Matthew Somerville, of Two Blokes Cider, regarding an amendment to the refreshment truck by-law, be received; THAT this be

the delegation by Eerik Randsalu, regarding a request to purchase road allowances re. PIN No. 268110049 and 268110052, be received; and THAT the correspondence by Eerik Randsalu and Christina Mark, letter regarding stop up and close road allowances, purchase of land - PIN Nos. 268110049 and 268110052, be received.

the delegation by Matthew Helfand, regarding a request to purchase road allowances re. PIN No. 268110049 and 268110052, be received; and THAT the correspondence from Matthew Helfand, regarding the purchase of PIN No. 286110049 and 268110052, be received , be received.

the presentation by Amy Caughlin, Library CEO, regarding the Library Annual Report, be received; and THAT Report LIB-2023-003, Library Annual Report for 2022 be received.

the delegation by Jamie and Lisa Heath, regarding a request to purchase road allowances re. PIN No. 268110049 and 268110052, be received.

this Council move into Closed Session at 9:13PM.

Report CORP- 2023-008 , Disposition of Municipal Lands - PINS 268110049, 268110052, and 268110053 – Recommendation, be received; THAT the correspondence from Kerry and Shelley Bailey, regarding the purchase of PIN No. 286110049, be received; THAT the correspondence by Rodney Baker, letter regarding stop up and close road allowances, purchase of land - PIN Nos. 268110049 and 268110052, be received; and THAT the correspondence by William Cramner, letter regarding stop up and close road allowances, purchase of land - PIN Nos. 268110049 and 268110052, be received.

section 11.4.1 of the Township of Scugog’s Acquisition Sale and Other Disposition of Land policy By-law Number 77-19 be waived; THAT Council agrees to proceed to stop up and close PIN 268110053 (a portion of the road allowance between 570 and 580 Scugog Line 4) as no objections were received and direct the by-law to come forward for enactment; and THAT Council direct staff to proceed with an offer to sell PIN 268110053 to the DeCosta’s at a cost of no more than $10,000 + HST. THAT Council agrees to proceed to stop up and close PIN 268110049 (road allowance at Ashburn Road, described as Part Lot 6, Concession 3, Reach, as in RH3289) and direct the by-law to come forward for enactment; THAT Council direct staff to sell PIN 268110049 equally down the middle to the Randsalu/Mark and Heath’s at the appraised cost of $37,000 and that all costs related to this PIN to date be equally shared; THAT Council agrees to proceed to stop up and close PIN 268110052 (a portion of the road allowance described as Part Lot 7, Concession 3, Reach) or sell either property at this time to ensure that their remains access to all properties; and THAT Council direct staff to sell the section of PIN 268110052 that extends to the property line of the Heath’s equally down the middle to the Randsalu/Mark and Heath’s at the appropriated cost based on area to be determined by staff; THAT the remaining section of PIN 268110052 be offered to the highest bidder between the Randsalu/Mark and Heath’s; and FURTHER

Report CORP-202 3 - 009 , Request for a Two (2) Year Lease Extension by the Port Perry Tennis Club, be received; and THAT that the Mayor and Clerk be authorized to execute the Lease Extension and Amending Agreement as contained in Attachment No. 3, as amended per Council direction, for an additional two (2) year from January 1, 2027 to December 31, 2028; and THAT the authorizing by-laws for the agreement be brought forward for enactment.

the consent agenda be approved save and except 10.1.6, 10.1.7, 10.1.8, 10.2.2, 10.2.3, 10.2.4, 10.2.5, 10.2.6, 10.2.7, 10.3.1, 10.3.2, 10.3.3, 10.3.4, 10.3.5, 10.3.6, 10.4.4.

the Minutes of the Port Perry Business Improvement Area Advisory Committee Meeting held May 10, 2023, be received, save and except the recommendation to accept A. Thompson's and M. Dib's notice of resignation from the BIA board, which shall be endorsed; and THAT the recommendation to approve the appointment of a new board member, W. Minors, which shall be endorsed.

the Minutes of the Scugog Housing Advisory Committee Meeting held May 16, 2023, be received, save and except the recommendation with respect to the draft Scugog Housing Advisory Committee 2023 Six Month Work Plan which shall be endorsed.

the Minutes of the Scugog Economic Development Advisory Committee Meeting held May 5, 2023, be received; save and except the recommendations for the draft Economic Development Advisory Committee 2023 Work Plan and the two working groups, which shall be endorsed.

Report FIN-2023-021, Operating Results – April 30, 2023, be received.

Report CORP-202 3 - 007, Request for 3 Year Lease Extension from Big Brothers Big Sisters of North Durham/Port Perry Scouts , be received; THAT that the Mayor and Clerk be authorized to execute the Lease Extension and Amending Agreement as contained in Attachment No. 3, as amended, for an additional three (3) years April 1, 2026 to March 31, 2029; and THAT the authorizing by-laws for the agreement be brought forward for enactment.

the correspondence by Simon Gill, letter regarding Family Physician Recruitment and Request for Financial Contribution, be received; and THAT the request for funding of $3,000 by the Township of Scugog be endorsed.

this Council waive the rules of procedure to extend the meeting beyond 10:30 PM.

By-Law No. 36-23, be read a First, Second, and Third time and finally passed this 29th day of May, 2023, and the Mayor and Clerk are hereby directed to sign same and affix the Corporate seal thereto.

Resolution CR-2023-145 be lifted from the table.

point 2 of Resolution CR-2023-145 be amended to read: 2. THAT an updated Memorandum of Understanding for the Lake Scugog Enhancement Project between the Township of Scugog, Kawartha Conservation and the Scugog Lake Stewards Inc., substantially as shown in the draft Memorandum of Understanding in Attachment 2, be

Report PWIS-2023-008, Updated Memorandum of Understanding - LSEP, be received; and 2 THAT an updated Memorandum of Understanding for the Lake Scugog Enhancement Project between the Township of Scugog, Kawartha Conservation and the Scugog Lake Stewards Inc., substantially as shown in the draft Memorandum of Understanding in Attachment 2, be

Council approve the introduction of a matter upon 2/3 majority vote, pursuant to section 7.36 of the Procedure By-law.

Council receive the request for a two (2) Year Lease Extension from The Port Perry Lawn Bowling Club THAT the Mayor and Clerk be authorized to execute the Lease Extension and Amending Agreement, as discussed, for an additional two (2) years May 1, 2026 to April 30, 2028; and THAT the authorizing by-laws for the agreement be brought forward for enactment.

By-Law No. 35-23, be read a First, Second, and Third time and finally passed this 29th day of May, 2023, and the Mayor and Clerk are hereby directed to sign same and affix the Corporate seal thereto.

this meeting be adjourned.

THAT this Council enter into a closed session to discuss: Personal matters about an identifiable individual, including municipal employees pursuant to Section 239(2)(b) of the Municipal Act; and A proposed or pending acquisitions or dispositions of land by the municipality or local board Section 239(2)(c) of the Municipal Act.

THAT this Council rise from closed session at 6:12PM.

1. THAT the resignations of John Lucyk and Martha Casson from the Scugog Housing Advisory Committee be received; 2. THAT James Lusted and Kristen Soutar be appointed to the Scugog Housing Advisory Committee for the remainder of the 2022-2026 term; Council Meeting Minutes – May 29, 2023 3. THAT James Kamstra and Kat Senyk be appointed to the Scugog Environmental and Climate Change Advisory Committee for the remainder of the 2022-2026 term; 4. THAT the Scugog Environmental and Climate Change Advisory Committee terms of reference be updated to state that “the Committee shall be comprised of eight (8) voting members, one (1) which shall be a member of Council; 5. THAT the resignations of Ali Shaker, Jill Thompson and Candace Morgan from the Scugog Accessibility, Diversity, Inclusion and Equity Advisory Committee be received; 6. THAT the change of appointment, of the MSIFN representative, Ross Martins-Lomas to the Scugog Tourism Advisory Committee be received; and 7. THAT staff proceed to re-advertise for the Community Grants Committee and Scugog Accessibility, Diversity, Inclusion and Equity Advisory Committee (SADIE).

THAT the Mountjoy Road allowance between Townline and East Quarter Line, be declared as surplus to the Township’s needs; and THAT staff be directed to proceed with the process for land disposition as outlined within the Land Sale Policy.

1. THAT the presentation by Matthew Haire, BDO, regarding the 2022 Financial Statements, be received; 2. THAT Report FIN-2023-022, 2022 Draft Consolidated Financial Statements, be received; 3. THAT the 2022 Draft Consolidated Financial Statements be approved; and 4. THAT BDO be appointed as the Township of Scugog auditors for the 2023 year.

THAT the delegation from Patricia Conlin be received.

THAT the presentation by Matthew Somerville, of Two Blokes Cider, regarding an amendment to the refreshment truck by-law, be received; THAT this be

THAT the delegation by Eerik Randsalu, regarding a request to purchase road allowances re. PIN No. 268110049 and 268110052, be received; and THAT the correspondence by Eerik Randsalu and Christina Mark, letter regarding stop up and close road allowances, purchase of land - PIN Nos. 268110049 and 268110052, be received.

THAT the delegation by Matthew Helfand, regarding a request to purchase road allowances re. PIN No. 268110049 and 268110052, be received; and Council Meeting Minutes – May 29, 2023 THAT the correspondence from Matthew Helfand, regarding the purchase of PIN No. 286110049 and 268110052, be received, be received.

THAT the presentation by Amy Caughlin, Library CEO, regarding the Library Annual Report, be received; and THAT Report LIB-2023-003, Library Annual Report for 2022 be received.

THAT this Council move into closed session at 9:13PM to discuss a proposed or pending acquisition or disposition of land by the municipality or local board pursuant to Section 239(2)(c) of the Municipal Act, 2001.

THAT Report CORP-2023-008, Disposition of Municipal Lands - PINS 268110049, 268110052, and 268110053 – Recommendation, be received; THAT the correspondence from Kerry and Shelley Bailey, regarding the purchase of PIN No. 286110049, be received; THAT the correspondence by Rodney Baker, letter regarding stop up and close road allowances, purchase of land - PIN Nos. 268110049 and 268110052, be received; and THAT the correspondence by William Cramner, letter regarding stop up and close road allowances, purchase of land - PIN Nos. 268110049 and 268110052, be received.

THAT section 11.4.1 of the Township of Scugog’s Acquisition Sale and Other Disposition of Land policy By-law Number 77-19 be waived; THAT Council agrees to proceed to stop up and close PIN 268110053 (a portion of the road allowance between 570 and 580 Scugog Line 4) as no objections were received and direct the by- law to come forward for enactment; Council Meeting Minutes – May 29, 2023 THAT Council direct staff to proceed with an offer to sell PIN 268110053 to the DeCosta’s at a cost of no more than $10,000 + HST. THAT Council agrees to proceed to stop up and close PIN 268110049 (road allowance at Ashburn Road, described as Part Lot 6, Concession 3, Reach, as in RH3289) and direct the by-law to come forward for enactment; and THAT Council direct staff to sell PIN 268110049 equally down the middle to the Randsalu/Mark and Heath’s at the appraised cost of $37,000 and that all costs related to this PIN to date be equally shared; THAT Council agrees to proceed to stop up and close PIN 268110052 (a portion of the road allowance described as Part Lot 7, Concession 3, Reach) or sell either property at this time to ensure that their remains access to all properties; and THAT Council direct staff to sell the section of PIN 268110052 that extends to the property line of the Heath’s equally down the middle to the Randsalu/Mark and Heath’s at the appropriated cost based on area to be determined by staff; THAT the remaining section of PIN 268110052 be offered to the highest bidder betwe

Council Meeting Minutes – May 29, 2023 1. THAT Report CORP-2023-009, Request for a Two (2) Year Lease Extension by the Port Perry Tennis Club, be received; and 2. THAT that the Mayor and Clerk be authorized to execute the Lease Extension and Amending Agreement as contained in Attachment No. 3, as amended per Council direction, for an additional two (2) year from January 1, 2027 to December 31, 2028; and 3. THAT the authorizing by-laws for the agreement be brought forward for enactment.

THAT the consent agenda be approved save and except 10.1.6, 10.1.7, 10.1.8, 10.2.2, 10.2.3, 10.2.4, 10.2.5, 10.2.6, 10.2.7, 10.3.1, 10.3.2, 10.3.3, 10.3.4, 10.3.5, 10.3.6, 10.4.4.

THAT the Minutes of the Port Perry Business Improvement Area Advisory Committee Meeting held May 10, 2023, be received, save and except the recommendation to accept A. Thompson's and M. Dib's notice of resignation from the BIA board, which shall be endorsed; and THAT the recommendation to approve the appointment of a new board member, W. Minors, which shall be endorsed.

THAT the Minutes of the Scugog Housing Advisory Committee Meeting held May 16, 2023, be received, save and except the recommendation with respect to the draft Scugog Housing Advisory Committee 2023 Six Month Work Plan which shall be endorsed.

THAT the Minutes of the Scugog Economic Development Advisory Committee Meeting held May 5, 2023, be received; save and except the recommendations for the draft Economic Development Advisory Committee 2023 Work Plan and the two working groups, which shall be endorsed.

1. THAT Report FIN-2023-021, Operating Results – April 30, 2023, be received.

1. THAT Report CORP-2023-007, Request for 3 Year Lease Extension from Big Brothers Big Sisters of North Durham/Port Perry Scouts, be received; 2. THAT that the Mayor and Clerk be authorized to execute the Lease Extension and Amending Agreement as contained in Attachment No. 3, as amended, for an additional three (3) years April 1, 2026 to March 31, 2029; and Council Meeting Minutes – May 29, 2023 3. THAT the authorizing by-laws for the agreement be brought forward for enactment.

THAT the correspondence by Simon Gill, letter regarding Family Physician Recruitment and Request for Financial Contribution, be received; and THAT the request for funding of $3,000 by the Township of Scugog be endorsed.

THAT this Council waive the rules of procedure to extend the meeting beyond 10:30 PM.

THAT By-Law No. 36-23, be read a First, Second, and Third time and finally passed this 29th day of May, 2023, and the Mayor and Council Meeting Minutes – May 29, 2023 Clerk are hereby directed to sign same and affix the Corporate seal thereto.

THAT Resolution CR-2023-145 be lifted from the table.

1. THAT point 2 of Resolution CR-2023-145 be amended to read: 2. THAT an updated Memorandum of Understanding for the Lake Scugog Enhancement Project between the Township of Scugog, Kawartha Conservation and the Scugog Lake Stewards Inc., Council Meeting Minutes – May 29, 2023 substantially as shown in the draft Memorandum of Understanding in Attachment 2, be

1. THAT Report PWIS-2023-008, Updated Memorandum of Understanding - LSEP, be received; and 2. THAT an updated Memorandum of Understanding for the Lake Scugog Enhancement Project between the Township of Scugog, Kawartha Conservation and the Scugog Lake Stewards Inc., substantially as shown in the draft Memorandum of Understanding in Attachment 2, be

THAT Council approve the introduction of a matter upon 2/3 majority vote, pursuant to section 7.36 of the Procedure By-law.

1. THAT Council receive the request for a two (2) Year Lease Extension from The Port Perry Lawn Bowling Club 2. THAT the Mayor and Clerk be authorized to execute the Lease Extension and Amending Agreement, as discussed, for an additional two (2) years May 1, 2026 to April 30, 2028; and 3. THAT the authorizing by-laws for the agreement be brought forward for enactment.

THAT By-Law No. 35-23, be read a First, Second, and Third time and finally passed this 29th day of May, 2023, and the Mayor and Clerk are hereby directed to sign same and affix the Corporate seal thereto.

THAT this meeting be adjourned.

THAT the delegation by Jamie and Lisa Heath, regarding a request to purchase road allowances re. PIN No. 268110049 and 268110052, be received.