Council Meeting

1. THAT the presentation by Ms. Valerie Cranmer, of the Scugog Housing Advisory Committee, regarding proposed revisions to the Scugog Official Plan and Zoning By-Law 14-14, be received; Council Meeting – May 30, 2022 2. THAT the Minutes of the Scugog Housing Advisory Committee Meeting of May 10, 2022, be received; and 3. THAT the report containing the proposed revisions to the Scugog Official Plan and Zoning By-law 14-14 be

1. THAT the presentation by Matthew Haire, from BDO, regarding the 2021 Audited Financial Statements, be received. 2. THAT Report FIN-2022-022, 2021 Draft Consolidated Financial Statements, be received; 3. THAT the 2021 Draft Consolidated Financial Statements be approved; and 4. THAT BDO be appointed as the Township of Scugog auditors for the 2022 year.

THAT the items listed under Section 10, Consent Agenda, be approved, save and except items 10.1.6, 10.1.8, 10.1.10, 10.2.2, 10.2.3, 10.2.4, 10.2.5, 10.2.6, and 10.4.1.

THAT the Minutes of the Scugog Heritage Advisory Committee Meeting of May 3, 2022, be received.

THAT the Minutes of the Scugog Environmental Advisory Committee Meeting of May 11, 2022 be received.

1. THAT Report FIN-2022-020, 2022 Capital Closing Report – 22A – March 31, 2022 be received; 2. THAT the Capital Projects listed in Attachment 1 be approved for closure; 3. THAT the transfer from the Reserves – Vehicles & Equipment in the amount of $656.95 related to increased cost of Heavy Extrication Equipment Replacement as well as the transfer from Reserves – Canada Community Building Fund-CCBF (formerly Federal Gas Tax) in the amount of $1,519.20 related to Sidewalk Reconstruction – 2021 which was slightly over budget be approved; and 4. THAT the unspent funds totaling $81,730.68 remaining in capital accounts identified in Attachment 1 be uncommitted in their respective reserve/reserve funds.

1. THAT Report FIN-2022-023, 2021 Operating Surplus, be received; 2. THAT $6,500 of the 2021 operating surplus be transferred to the Municipal Projects reserve and used to offset the grant to the Scugog Chamber of Commerce as per the recommendation in report FIN-2022-018; 3. THAT $300,000 of the 2021 operating surplus be transferred to the Municipal Projects reserve and used to offset the proposed grants included in the Port Perry Employment Area Community Improvement Plan; 4. THAT $300,000 of the 2021 operating surplus be transferred to the Systems & Security-Contingency reserve Fund and used to offset improvements to the Townships’ operating systems and processes to ensure adequate capacity to modernize service delivery and cope with unexpected events; 5. THAT $196,700 of the 2021 operating surplus resulting from the savings in winter control and the application of dust layer during the 2021 year be placed in the Roads Climate Contingency Reserve Fund to be used to offset overruns in the future caused by weather related issues; and 6. THAT the remaining surplus of $522,300 be transferred to the reserves as per the Reserve Fund Policy approved by council on December 10, 2018 as follows: a. 20% to Roads and Other Infrastructure Reserve - $104,460 b. 25% to vehicle & Equipment reserve - $130,575 c. 25% to building & facilities reserve - $130,575 d. 25% to Municipal Projects Reserve - $130,575 e. 5% to Major facilities Reserve - $26,115 Council Meeting – May 30, 2022

1. THAT Report PWIS-2022-016, Traffic Calming Projects Updates, be received; and 2. THAT the traffic calming projects as outlined in PWIS-2022-016, be approved.

1. THAT Report PWIS-2022-017, Sand Dome Replacement - Award, be received; 2. THAT the contract for the Sand Dome Replacement be awarded to Storage Systems Construction Corporation in the amount of $598,500.00 (excluding HST); and 3. THAT additional funding be allocated to Capital Account No. 2025 – Sand Dome Replacement, $61,467.47 from Roads Levy Reserve and $61,467.47 from the Hydro Reserve.

THAT By-Law No. 26-22, be read a First, Second, and Third time and finally passed this 30th day of May, 2022, and the Mayor and Clerk are hereby directed to sign same and affix the Corporate seal thereto.

Whereas Council enacted By-law 31-19 on March 25, 2019, being a By- law to Regulate the Temporary Closure or Occupancy on Highways Under the jurisdiction of and within the Township of Scugog (Road Occupancy By-law); Whereas Section 8.5 of By-law 31-19 states, Seasonal Patios must be installed no earlier than one week before the Victoria Day holiday and must be removed no later than one week after Thanksgiving Day holiday; Whereas Council wishes to amend the timeframe for patios from May 1 st to November 1st; Therefore be it resolved that Section 8.5 of Bylaw 31-19 as adopted by Council on March 25, 2019 be repealed in its entirety and replaced with the following: “Seasonal Patios must be installed no earlier than May 1 and must be removed no later than November 1.” Further that the By-Law be brought forward as soon as possible to address this matter.

THAT Council approve the introduction of two matters upon 2/3 majority vote, pursuant to section 7.36 of the Procedure By-law.

LET IT BE RESOLVED that Council directs staff to apply for a grant opportunity from the Federation of Canadian Municipalities’ Municipal Asset Management Program for TCA Asset Management Software; THAT the Township of Scugog commits to conducting the following activities in its proposed project submitted to the Federation of Canadian Municipalities’ Municipal Asset Management Program to advance our asset management program:  Purchase of software related to asset management,  Professional fees or technical consultant fees related to the integration of the chosen asset management software, and  Expenditures associated with attending training sessions provided externally; and THAT the Township of Scugog commits $60,000 from its budget towards the costs of this initiative.

WHEREAS the Township of Scugog recently experienced a severe tornado like windstorm on May 21, 2022 and has experienced incremental operating and capital costs, the Council of the Corporation of the Township of Scugog hereby Council Meeting – May 30, 2022 requests the Minister of Municipal Affairs and Housing to activate the Municipal Disaster Recovery Assistance Program; FURTHER THAT Laura E. Barta, CPA, CMA, Director of Finance/Treasurer is given delegated authority to verify and attest to the accuracy of the attached claim.

THAT By-Law No. 30-22 confirming the proceedings of the Regular Council meeting held Monday the 30th day of May, 2022, be read a First, Second, and Third time and finally passed this 30th of May, 2022, and the Mayor and Clerk are hereby directed to sign same and affix the Corporate seal thereto.

THAT this meeting be adjourned.