Council Meeting

Council Meeting Minutes – September 26, 2022 THAT this Council enter into a closed session to discuss information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory, or a Crown agency of any of them, pursuant to Section 239(2)(h) of the Municipal Act, 2001.

THAT this Council rise from Closed Session.

1. THAT Report DEV-2022-022, Zoning By-Law Amendment Application Z/03/2022, be received; and 2. THAT Staff report back to Council with a recommendation on this application at the earliest opportunity.

1. THAT Report DEV-2022-021, Zoning By-Law Amendment Z/05/2022 Youngfield Farms Ltd. and K.Soutar, 3750 Highway 7A, Part of Lot 14,Concession 6, 1820 040 050 00100, Ward 4 - Information Report , be received; and 2. THAT Staff report back to Council with a recommendation on this application at the earliest opportunity.

1. THAT the presentation by Dave Anderson of 4Roads, regarding the 2022 State of the Infrastructure and Asset Management Plan for Roads be received. 2. THAT Report PWIS-2022-032, 2022 State of the Infrastructure and Asset Management Plan for Road, be received; Council Meeting Minutes – September 26, 2022 3. THAT the Township of Scugog 2022 State of the Infrastructure and Asset Management Plan for Roads, prepared by 4 Roads Management Services Inc., be received; 4. THAT as part of the annual budget process, a 3% Roads Levy be considered each year until the capital depreciation funding level has been reached and inflationary costs and growth have been accounted for, as recommended in the State of the Infrastructure Study; 5. THAT as part of the annual budget process, the Township continue to increase the investment in road maintenance and reconstruction through other means including identifying efficiencies and costs savings, grant applications with other levels of government, etc.; 6. THAT the Township follow the principles of Asset Management and prioritize preventative maintenance such as hot mix resurfacing, single surface treatments, gravel road resurfacing and crack sealing; and 7. THAT Council recognize that the Township is responsible for a number of different asset types that also have deficits in funding and that deficits will continue to grow if funds are moved from other asset management programs to roads. Therefore, overall funding needs to be increased rather than

THAT the delegation by Neil Wilson, President and Ken Wilson, Vice President of the Port Perry Tennis Club, regarding proposed improvements to the facility, be received and the projects be approved in principle.

1. THAT the delegation by Bruce MacLean, Grab-a-Cab, regarding taxi licensing fees and rider rates, be received; 2. THAT Report DEV-2022-023, Request to Waive Taxi Licensing Fees, be received; and 3. THAT Option 1, as outlined in Report DEV-2022-023,to approve the requested waiver of 2022 licence fees, be approved.

THAT the presentation by Becky Jamieson, Director of Corporate Services / Clerk, and Kalyan Chakravarthy of the Region of Durham, regarding My Scugog Connected - CRM Demo, be received.

THAT the items listed under Section 10, Consent Agenda, be approved, save and except items 11.1.8, 11.1.13, 11.1.16, 11.2.2., 11.2.4, 11.2.5, 11.2.6, 11.2.7, 11.2.8, 11.4.2, and 11.4.3 Council Meeting Minutes – September 26, 2022

THAT the Minutes of the Port Perry Business Improvement Area Committee Meeting of June 14, 2022 be received, save and except the recommendation to approve new board member, A. Thompson, which shall be endorsed.

THAT the Minutes of the Scugog Housing Advisory Committee Meeting of September 6, 2022 be received, save and except the recommendation for consideration of a review of the SHAC Terms of Reference to include a section for hosting shared meetings once every quarter with other advisory committees with a mutual interest, which shall be endorsed. Council Meeting Minutes – September 26, 2022

THAT the Minutes of the Scugog Community Grants Committee Meeting of September 22, 2022, be received, save and except the recommendations to provide grants to the Prince Albert Public School Girls Club and to Durham Farm Connections "Celebrate Agriculture 2022" event, which shall be endorsed.

1. THAT Report DEV-2022-019, Short-Term Rentals and Proposed Amendments to Noise and Public Nuisance By- laws, be received; and 2. THAT the draft by-laws (a By-law to regulate Public Nuisances and a by-law to regulate Noise in the Township of Scugog) included as Attachments 1 and 2 to Report Number, be approved.

1. THAT Report PWIS-2022-033, Lake Scugog Enhancement Project Update – September 2022, be received; 2. THAT additional funding of $70,750 plus HST be approved for GHD Limited to finalize the Environmental Assessment, Council Meeting Minutes – September 26, 2022 design, permitting requirements and contract documents; and 3. THAT the Township request the transfer of additional funds in the amount of $30,000 to cover the additional work from the funds raised by the Scugog Lake Stewards Inc. for the Lake Scugog Enhancement Project.

THAT By-Law No. 50-22, be read a First, Second, and Third time and finally passed this 26th day of September 2022, and the Mayor and Clerk are hereby directed to sign same and affix the Corporate seal thereto.

THAT By-Law No. 51-22, be read a First, Second, and Third time and finally passed this 26th day of September 2022, and the Mayor and Clerk are hereby directed to sign same and affix the Corporate seal thereto.

THAT in accordance with section 7.36 of the Procedure By-Law, Council permit the introduction of a matter requiring Council direction, with the approval of 2/3 of the members present.

THAT the Chief Administrative Officer be delegated the authority to approve exemptions to any Township of Scugog Policy related to Special Events, including but not limited to, the Municipal Alcohol Policy, during the current lame duck period; and THAT the Chief Administrative Officer has the ability to waive any fees and charges as outlined in By-law 09-22 that are deemed applicable and appropriate, that only apply to Township owned lands, during the current lame duck period.

THAT By-Law No. 52-22 confirming the proceedings of the Regular Council meeting held Monday, September 26, 2022, be read a First, Second, and Third time and finally passed this 26th day of September, 2022, and the Mayor and Clerk are hereby directed to sign same and affix the Corporate seal thereto.

THAT this meeting be adjourned.