General Purpose and Administration Committee

THAT the presentation regarding the Draft Regional Cycle Plan by Anthony Caruso, Danielle Culp and Greg Pereira of the Region of Durham, be received.

THAT the items listed under Section 10, Consent Agenda, be approved, save and except items 10.1.2, 10.1.4, 10.1.5, 10.1.6, 10.1.18, 10.1.9, 10.1.10 and 10.1.12

1. That Report CORP-2021-015, Remaining 2021 Council, GPA, and PCA Meeting Schedule, be received; and 2. That the remainder of Council meetings, including Regular Council, Special Council, GPA and PCA, be held virtually until the end of 2021 or until Council/Committee wish to re-evaluate same; 3. That all local boards and advisory committees continue to meet virtually until the end of 2021; and 4. That $10,000 of the COVID-19 fund be allocated to be used for improvements to Council Chambers to support a Hybrid-Council meeting approach.

1. THAT Report CORP-2021-017, Lease Renewal with Port Perry Lawn Bowling Club Inc., be received; and 2. THAT the Mayor and Clerk be authorized to execute a lease renewal agreement with the Port Perry Lawn Bowling Club Inc. (Attachment No. 2) for an additional five (5) year term; 3. AND THAT the authorizing by-law for this agreement be brought forward to the September 27, 2021 Council meeting.

1. That Report CORP-2021-018, Employment Accommodation Policy, be received; and 2. That the Employment Accommodation Policy as contained in Attachment No. 1 be approved and replace the existing Accommodation Policy. General Purpose and Administration – September 13, 2021

1. That Report FIN-2021-026, 2021/2022 Annual Insurance Report, be received; 2. That the general insurance placement, in conjunction with the other member municipalities of the Durham Municipal Insurance Pool, with intact Insurance (formerly Frank Cowan Company) for an integrated pooling arrangement that includes integrated insurance coverages and common self-retention deductible levels for the period July 1, 2021 to June 30, 2021, at a cost to Scugog of $289,176 be confirmed; 3. That the purchase of cyber liability coverage through Ascent at an approximate cost of $15,000 be confirmed; 4. That the Township request the Province update legislation to reform the joint and several liability due to the impact on the availability of insurance coverage at a cost Municipal taxpayers can afford; and 5. That a copy of this resolution and report be forwarded to the Premier of Ontario.

1. That Report FIN-2021-028, Capital Project Closing Report – 21B – July 31, 2021, be received; 2. That the Capital Projects listed in Attachment 1 be approved for closure; 3. That the transfer from the Municipal Projects Reserve in the amount of $1,015.23 for additional costs on Cable Networking be approved; 4. That the transfer from Vehicles and Equipment Reserve in the amount of $1,368.79 for additional costs related to change orders required on New Tank Fire Truck be approved; General Purpose and Administration – September 13, 2021 5. That the transfer from Municipal Projects Reserve in the amount of $6,676.92 for additional costs for the project required on Townline Road Culvert Emergency be approved; 6. That the transfer from Vehicles and Equipment Reserve in the amount of $10.61 for Animal Services Vehicle Replacement be approved; 7. That unused funding for the SCRC Dehumidifier replacement be reallocated to offset the unbudgeted emergency refurbishment of the Desiccant unit; and 8. That the unspent funds totaling $64,506.96 remaining in the capital accounts identified in Attachment 1 be uncommitted in their respective reserve/reserve funds.

That Report FIN-2021-029, Council Request List – 2022 Budget, be received.

1. THAT Report PWIS-2021-027, 2021 Structure Inventory and Inspections, be received; 2. THAT the Township of Scugog 2021 Ontario Structure Inspection Manual Inventory and Inspection Summary Report, prepared by Planmac Engineering Inc., be received; 3. THAT as part of the annual budget process, the Township continue to increase the amount of funding available for bridges and culverts through the continuation of Roads and Other Infrastructure Levy; 4. THAT as part of the annual budget process, the Township continue to increase the investment in bridge and culvert maintenance and repair through other means including identifying efficiencies and cost savings and applying for grants through other levels of government for major bridge and culvert replacements; General Purpose and Administration – September 13, 2021 5. THAT the Township follow the principles of Asset Management and prioritize preventative maintenance such as waterproofing decks, repaving decks, repair concrete soffits, parapet walls, abutments and wingwalls, etc. 6. THAT the Province of Ontario and the Government of Canada be encouraged to provide more funding to rural municipalities to support infrastructure projects related to major bridge and culvert replacements; and 7. THAT a copy of the staff report and resolution be forwarded to the Premier of Ontario, Provincial Minister of Finance, Federal Finance Minister, MP Erin O’Toole, MPP Lindsey Park, AMO, Durham Region and all Ontario municipalities.

1. That Report PWIS-2021-029, Dedication of Lands as Public Highways – Various Caesarea, be received; and 2. That the ByLaw appended as provided as Attachment 1 to Report No. PWIS-2021-029 to dedicate certain lands in Caesarea as public highway, be adopted.

THAT this meeting be adjourned.